Secretary II / Reservationist & Budget Clerk

Job Title

Secretary II

Job Description

THRS and our client are seeking a highly organized and professional Secretary II. This hybrid role combines mid-level administrative support with specialized reservation and budget clerical duties to ensure the seamless operation of the county's transit initiatives. Core Responsibilities:

• Administrative & Clerical Support: Provide mid-level support including complex scheduling, document preparation, and official correspondence. Maintain comprehensive and organized archives of reports and records to facilitate daily operations. Compile detailed training and travel packages for Office Management and approved staff. Deliver onsite support for departmental events, including Community Meetings, town halls, and other hosted activities.
• Reservation & Paratransit Services: Serve as a primary point of contact for telephone requests, maintaining a polite and professional demeanor. Independently respond to and process paratransit requests with minimal assistance. Coordinate schedules to ensure transit service inquiries are handled promptly and accurately.
• Budget & Compliance Tracking: Maintain detailed logs and reports pertaining to equipment assignments and equipment codes. Track and document costs associated with equipment and services to ensure full auditing and regulatory compliance. Collaborate with onsite Government officials to develop and submit weekly deliverables based on the job description.

Candidate Requirements:

• Proven ability to handle high-volume telephone requests in a positive, professional manner.
• Strong attention to detail for maintaining accurate financial and equipment records for auditing purposes.
• Exceptional organizational skills to manage multiple priorities, from event preparation to recordkeeping.
• Ability to adapt to additional duties on special teams or projects as determined by developing OT initiatives.