Asset Coordinator

Asset Coordinator

Operating at the intersection of healthcare and real estate, Wellpointe is a leading provider of affordable, boutique-style residential assisted living and related healthcare services that specializes in offering a coordinated and integrated system of care to high-acuity older adults with multiple chronic illnesses, including Alzheimer's and other dementia. Wellpointe differentiates itself by providing complex care and medical services coordination in a home-like environment, communicating effectively, and making resident and family satisfaction its top priority.

Wellpointe currently operates the Fresno Guest Homes, Cottages at The Colony, Irvine Cottages, and Granny's Place residential assisted living brands in Fresno, Los Angeles, and the central & south Orange County areas of California.

The Asset Coordinator at Wellpointe Inc. is a pivotal team member within the Asset Operations department. Working under the direction of the Senior Manager – Asset Operations, the Asset Coordinator provides essential logistical, administrative, and site-level support to ensure operational consistency and high standards across multiple properties in Fresno, Los Angeles, and Orange Counties. This role is ideal for a proactive, detail-oriented individual with strong organizational skills who thrives in a dynamic, multi-site environment.

Primary Responsibilities

• Operations & Facilities Support
• Support daily asset and facility operations across assigned locations by handling work orders, minor facility needs, and coordinating vendor access.
• Maintain site supplies and equipment inventories, ensuring timely replenishment and functionality.
• Conduct routine site walk-throughs and inspections, escalating any concerns to management.
• Project & Logistics Coordination
• Assist in logistics for new site launches, renovations, or closures by supporting equipment setup, vendor scheduling, and documentation tracking.
• Participate in pre- and post-project reviews to ensure compliance and completeness.
• Maintenance Request Handling
• Receive and track maintenance requests using Monday.com or related software tools.
• Coordinate with internal maintenance technicians and external vendors to ensure timely issue resolution.
• Maintain accurate records of service visits, repairs, and recurring issues.
• Vendor & Compliance Documentation
• Help gather and file documentation related to vendor agreements, maintenance records, and compliance logs.
• Assist in organizing files for licensing, inspections, and permitting requirements.
• Support internal and external audit preparation by maintaining up-to-date compliance records.
• Administrative Support
• Prepare reports, spreadsheets, and site update summaries for the Senior Manager.
• Communicate operational updates clearly to on-site staff and vendor partners.
• Monitor task progress in Monday.com and Slack, ensuring deadlines are met and task owners are aligned.

Qualifications

• 1–3 years of experience in facilities coordination, operations support, or property management.
• Familiarity with maintenance scheduling, vendor coordination, and multi-site support preferred.
• Comfortable using productivity and project tracking platforms such as Monday.com, Microsoft Excel, Outlook, Slack, and Adobe Acrobat.
• Strong communication, time management, and problem-solving abilities.
• Valid driver's license and ability to travel regionally (Fresno, Los Angeles, Orange Counties).

Core Competencies

• Operational Follow-Through
• Task & Maintenance Coordination
• Vendor Support & Site Readiness
• Recordkeeping & Documentation Accuracy
• Cross-Functional Team Collaboration
• Communication & Reporting Agility
• Adaptability in Fast-Paced Environments

Work Environment & What We Offer:

• Traditional office setting
• Business casual attire
• Monthly and as needed travel to Southern CA
• Competitive wages, bonus eligibility, and a comprehensive benefits package
• Opportunities for professional development and career advancement
• A collaborative, mission-driven workplace culture