Office Specialist

Hours vary between 8:00 a.m. to 5:00 p.m. Monday – Friday with some nights and weekends Work Site Location Work Site Location Chesapeake, VA Position Driving Requirement Position Driving Requirement O - Occasional Pay Grade Pay Grade GE03 Pay Basis Advertised Salary $18.10/ per hour Note: This a grant funded position Job Description Come join the City of Chesapeake and make a difference in your community! As an Office Specialist supporting Human Services’ Division of Community Programs, you’ll play a key role in supporting the CASA (Court Appointed Special Advocates) Program. Working alongside Community Program Specialists, staff, and dedicated volunteers, you’ll provide essential administrative support that helps keep program operations running smoothly. ESSENTIAL TASKS Answer telephones, direct calls, and relay messages to staff and volunteers. Assist with preparation of new volunteer files. Assist with compilation and circulation of notification letters for cases; prepare correspondence and other case information for staff and volunteers. Assist with case file preparation, copying, auditing, and filing. Assist with database entry and maintenance. Assist with office publications (notices, brochures, newsletters, event flyers, etc.). Assist, as directed, with CASA program events and activities. Other duties as assigned Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires a high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standards, this class requires a minimum of one year of full-time equivalent experience in administrative support. SPECIAL CERTIFICATIONS AND LICENSES : Depending on departmental operational requirements, may require valid driver’s license and driving record in compliance with City Driving Standards . SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications Office management experience, experience with all aspects of Microsoft products, social media and public relations experience such as writing newsletters, creating brochures and flyers, and social media posts. Job Open Date Job Open Date 07/31/2026 Job Close Date Job Close Date 08/08/2026 Open Continuous No Special Instructions to Applicants ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. Physical Demands C = Continuously- 2/3 or more of the time.F = Frequently- From 1/3 to 2/3 of the time.O = Occasionally- Up to 1/3 of the time.R = Rarely- Less than 1 hour per week.N = Never- Never occurs. Standing Standing Occasionally- Up to 1/3 of the time. Sitting Frequently- From 1/3 to 2/3 of the time. Walking Walking Rarely- Less than 1 hour per week. Lifting Lifting Occasionally- Up to 1/3 of the time. Lifting Amount Lifting Amount Exerting up to 10 lbs Carrying Carrying Occasionally- Up to 1/3 of the time. Carrying Weight Carrying Weight Exerting up to 10 lbs Pushing/Pulling Pushing/Pulling Occasionally- Up to 1/3 of the time. Pushing/Pulling Weight Pushing/Pulling Weight Exerting up to 20 lbs Reaching Reaching Rarely- Less than 1 hour per week. Handling Handling Occasionally- Up to 1/3 of the time. Fine Dexterity Fine Dexterity Rarely- Less than 1 hour per week. Kneeling Kneeling Rarely- Less than 1 hour per week. Crouching Crouching Rarely- Less than 1 hour per week. Crawling Crawling Rarely- Less than 1 hour per week. Bending Bending Rarely- Less than 1 hour per week. Twisting Twisting Rarely- Less than 1 hour per week. Climbing Climbing Rarely- Less than 1 hour per week. Balancing Balancing Rarely- Less than 1 hour per week. Vision Vision Continuously- 2/3 or more of the time. Hearing Hearing Continuously- 2/3 or more of the time. Talking Talking Occasionally- Up to 1/3 of the time. Foot Controls Foot Controls Rarely- Less than 1 hour per week. Machines, Tools, Equipment and Work Aids Used Computer Protective Equipment Required none Health and Safety D = DailyW = Several Times Per WeekM = Several Times Per MonthS = SeasonallyN = Never Mechanical Hazards Mechanical Hazards N = Never Chemical Hazards Chemical Hazards N = Never Electrical Hazards Electrical Hazards N = Never Fire Hazards N = Never Explosives Explosives N = Never Communicable Diseases Communicable Diseases S = Seasonally Physical Danger or Abuse Physical Danger or Abuse N = Never Other Other N = Never If Other, Description D = DailyW = Several Times Per WeekM = Several Times Per MonthS = SeasonallyN = Never Dirt and Dust Dirt and Dust S = Seasonally Extreme Temperatures Extreme Temperatures N = Never Noise and Vibration Noise and Vibration N = Never Fumes and Odors Fumes and Odors N = Never Wetness/Humidity Wetness/Humidity N = Never Darkness or Poor Lighting Darkness or Poor Lighting N = Never Primary Work Location Non-Physical Demands C = Continuously- 2/3 or more of the time.F = Frequently- From 1/3 to 2/3 of the time.O = Occasional- Up to 1/3 of the time.R = Rarely- Less than 1 hour per week.N = Never- Never occurs. Time Pressures Time Pressures Frequently- From 1/3 to 2/3 of the time. Emergency Situations Emergency Situations N = Never Frequent Change of Tasks Frequent Change of Tasks Occasionally- Up to 1/3 of the time. Irregular Work Schedule/Overtime Irregular Work Schedule/Overtime Occasionally- Up to 1/3 of the time. Performing Multiple Tasks Simultaneously Performing Multiple Tasks Simultaneously Rarely- Less than 1 hour per week. Working Closely with Others as Part of a Team Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time. Tedious or Exacting Work Tedious or Exacting Work Continuously- 2/3 or more of the time. Noisy/Distracting Environment Noisy/Distracting Environment Occasionally- Up to 1/3 of the time. Other Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) yes Professional References Professional References Please provide contact information for professional references. Minimum Requests 0 Maximum Requests 4 Supplemental Questions Required fields are indicated with an asterisk (*). * Do you possess a valid driver's license and a driving record that is in compliance with the City's Driving Standards? Please review position requirements for details. Yes No #J-18808-Ljbffr