Grants Assistant

Job Description

Job Description

Description:

Reports to: Director of Development

Manages: N/A

Status: Non-Exempt, Full-Time

Location: Remote Worker in the Mid-America Region (Arkansas, Kansas, Missouri, Nebraska, Oklahoma, and Texas)

You will provide essential operational and administrative support to our development team. You will ensure the accurate management of donor data, support grant submission processes, and maintain development systems that sustain institutional fundraising.

You Will:

• Work with the Director of Development to document our fundraising goals.
• Assist the Grant Writer with proposal assembly, attachments, budgets, and submission portals.
• Prepare and maintain standard organizational materials for grant applications, including boilerplate language, financial documents, and board/staff lists.
• Facilitate administrative activities required to prospect new philanthropic relationships.
• Support philanthropic cultivation and stewardship plans in tandem with the Fundraising Plan.
• Conduct prospect research and support administrative activities related to identifying new philanthropic opportunities.
• Maintain accurate donor and funder records, task management software, and the Development division calendar
• Track and maintain the Annual Fund Development Plan and the Strategic Plan goals as they pertain to fundraising and development

Requirements:

You Have:

• 1+ years of administrative, nonprofit, or related professional experience.
• Experience working with CRM or database systems; familiarity with Salesforce.
• Experience preparing structured written materials such as proposals, reports, or formal correspondence.
• Experience supporting projects with multiple required components.
• Maintain organized digital records and documentation systems.
• Interest in or familiarity with the arts and cultural sector.

Working Conditions: You will perform sedentary work in a remote office environment, requiring extended periods of computer use and regular use of standard office equipment. You will follow established annual fundraising plans but requires flexibility to adjust priorities and manage time-sensitive projects. We may require occasional overtime to meet grant submission deadlines and other critical development timelines.

Our Benefits:

• Comprehensive health care coverage
• Voluntary Dental and Vision insurance
• Fully paid Long-Term Disability, Accidental Death and Dismemberment, and Life Insurance
• Paid holiday leave including 9 holidays, 2 personal days, Winter Break (December 24-January 1), Summer Break (week of July 4th), and 40 hours of paid Volunteer PTO
• Paid vacation, sick, and parental leave
• 401K plan after a year of employment

About Mid-America Arts Alliance: Mid-America Arts Alliance is headquartered in the Crossroads Arts District of Kansas City, Missouri. M-AAA brings more art to more people in communities throughout our six-state region (Arkansas, Kansas, Missouri, Nebraska, Oklahoma, and Texas) and the nation. With an annual operating budget of over $9 million and 45 staff members we produce and manage more than 450 exhibition, performance, and professional development opportunities in more than 300 communities.

Mid-America Arts Alliance is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are committed to creating an inclusive and accessible application process for all individuals. If you require reasonable accommodations to participate in any stage of the hiring process due to a disability, please contact Human Resources at View email address on us.fitly.work to discuss your needs.

Application Process: Applications should be submitted online and will be accepted through August 21, 2026. Applications will be reviewed as they are received, and selected applicants may be invited to participate in an initial Zoom interview prior to the application deadline. We anticipate extending an offer in mid-September, with the official start date of October 1, 2026.