Administrative Specialist (Early Childhood Special Education)

Administrative Specialist (Early Childhood Special Education)

Provide efficient, skillful and confidential administrative support to the Early Childhood Special Education Supervisor/Administrator

What You'll Be Doing (Responsibilities):

1. Organize and prioritize work assigned and develop office procedures to adequately support efficient workflow.
2. Compose correspondence, reports, documents, and statistical data; often of a confidential nature.
3. Process incoming phone calls and correspondence as instructed and prepare responses to routine calls and correspondence independently.
4. Complete assignment(s) in pressure situations with competence and by required deadline(s).
5. Maintain an efficient tracking system designed for minimum retrieval time of requested ECSE data counts.
6. Proofread/edit documents using proper spelling, punctuation, grammar, and sentence structure.
7. Coordinate departmental projects and implement all relevant components using excellent organizational skills.
8. Coordinate and follow up with other district staff ensuring completion of projects involving multiple individuals and/or extended periods of time.
9. Maintain a calendar for the Early Childhood Special Education Supervisor/Administrator.
10. Schedule appointments, initiate travel arrangements and prepare itineraries.
11. Prepare materials for meetings and professional learning sessions.
12. Determine status of office supplies, subscriptions and service contracts and prepare requisitions for the ECSE program.
13. Assist with the assembling, preparation and processing of invoices.
14. Track annual department expenditures to ensure the budget is not exceeded.
15. Monitors staff attendance and substitute coverage at the ECSE sites.
16. Respond courteously and tactfully to inquiries/complaints from District patrons and refer callers/visitors to appropriate District staff.
17. Prepare and submit monthly data reports to the ECSE Supervisor/Administrator.
18. Other duties as assigned.

To Be Successful at This Job, You'll Need To (Minimum Qualifications):

• Associate Degree with core studies in administrative, secretarial or executive secretarial field
• Three (3) years secretarial experience.

In Order to #LevelUp in This Role, You'll Need (Preferred Qualifications):

• Bachelor's degree

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires that the employee be able to: sit, stand, walk, speak, hear, use hands, fingers, reach with hands and fingers; bend, stoop, lift objects of at least ten pounds; visual ability requires mono and color vision.

Terms of Employment:

Length of work year: In person, 12 months (7.5 hours per day/5 days per week)

Benefits: Health and Dental Insurance are provided.

KCPS Defined Benefit Pension plan mandatory 9% contribution is required from employee and matched by KCPS; Voluntary retirement savings plans are also available.