Office Manager

Sierra Staffing Group is seeking an experienced Office Manager to join one of our well‑respected Landscaping/Construction clients located in the Reno, Nevada area. This individual will play a key role in supporting field operations, maintaining accurate financial records, and ensuring the office runs efficiently. The ideal candidate is flexible, detail‑oriented, customer‑focused, and thrives in a fast‑paced environment where priorities can change quickly. Key Responsibilities Manage daily office operations and provide administrative support to ownership and field personnel. Process Accounts Payable and Accounts Receivable accurately and in a timely manner. Prepare invoices, monitor customer payments, and follow up on outstanding receivables. Enter vendor invoices, process payments, and maintain organized financial records. Reconcile vendor statements and resolve billing discrepancies. Utilize QuickBooks for bookkeeping, invoicing, financial reporting, and account reconciliation. Reconcile bank and credit card accounts. Assist with payroll processing by collecting and organizing employee time records. Coordinate with vendors, subcontractors, customers, and suppliers regarding invoices, payments, and documentation. Maintain organized job files, contracts, permits, certificates of insurance, and project documentation. Answer incoming phone calls, greet visitors, and provide exceptional customer service. Order office supplies and ensure the office remains organized and efficient. Assist with month‑end reporting and other accounting‑related projects as needed. Support ownership with special projects and additional administrative responsibilities. Qualifications 3+ years of office management, bookkeeping, or accounting experience. Strong working knowledge of QuickBooks is required. Experience with Accounts Payable, Accounts Receivable, and account reconciliations . Ability to reconcile vendor statements and investigate discrepancies. Strong organizational skills with exceptional attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite, including Excel, Outlook, and Word. Ability to manage multiple priorities while meeting deadlines. Self‑motivated, dependable, and capable of working independently. Preferred Qualifications Previous experience working for a construction, landscaping, excavation, or contractor‑based company . Knowledge of contractor accounting practices . Experience with lien releases and conditional/unconditional waivers related to Accounts Payable is highly preferred. Familiarity with job costing, purchase orders, and subcontractor documentation is a plus. If you're qualified and interested in this opportunity, please apply now! #J-18808-Ljbffr Sierra Staffing Group