Admin Assistant III

Job Description

Be part of the excitement and join our BAE Systems SMS Space Systems team. This role would be expected to provide comprehensive administrative support to multiple programs in the Space Systems organization.

The selected candidate will provide a full range of administrative work assignments for the program teams. We are looking for an ambitious Administrative Assistant who is proactive, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management.

The Space Systems Strategic Business Unit unites space activities under one umbrella and collaborative environment: Civil Space, National Space, and Military Space.


What You'll Do:

• Provide a wide variety of administrative tasks for the programs and associated program team members in the Space Systems organization.
• Make travel arrangements and reservations.
• Prepare travel and business expense reports using Concur.
• Coordinate office moves for new and current program team members.
• Set-up and support meetings; keep minutes as necessary.
• Coordinate events and training for the program teams.
• Make conference room reservations.
• Arrange meetings with internal and external customers.
• Order catering for meetings.
• Maintain program calendars and schedule meetings in Outlook.
• Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
• Prepare written documents, communications, and presentation materials for meetings and presentations.
• Greet external visitors.
• Maintain databases, records, spreadsheets; prepare various schedules and perform data entry.
• File and retrieve records, folders, or other materials.
• Work with highly confidential information.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

• Work is performed in an office environment, laboratory, cleanroom, or production floor.

Required Skills and Education

• High School diploma or equivalent plus 2 or more years of related experience.
• Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Must be able to obtain a TS/SCI Polygraph security clearance.
• Extensive computer knowledge (Microsoft Office Applications) and higher-level administrative skills.
• Ability to work with considerable independence and as part of the team.
• Ability to work under pressure and handle multiple assignments concurrently.
• Demonstrated decision making based on knowledge of organization policies and procedures.
• Maintaining confidentiality concerning sensitive information.

#LI-SMOOT
A security clearance or access with Polygraph is not required to be eligible for this position. However, the applicant must be willing and eligible for submission, depending on program requirements, after an offer is accepted and must be able to maintain the applicable clearance/access.


About BAE Systems Space & Mission Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.

Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for government and commercial customers. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Multiple positions may be available on this opening.