Receptionist

Job Description

Job Description

We're looking for a highly organized and proactive Reception / Executive Assistant to support our attorneys and keep the firm running smoothly day to day. This is a dynamic, multi-faceted role that goes well beyond traditional reception duties. The right person will be the operational backbone of the firm — managing communications, coordinating case workflows, building client relationships, and making sure nothing falls through the cracks.

This role is a great fit for someone who thrives in a fast-paced environment, takes initiative, and is energized by variety. No two days look exactly the same, and we wouldn't have it any other way.

Hours: Part time and Full time available
Pay: $15.00-$20.00/hr

Duties

• Answer and direct incoming calls, return voicemails, and respond to client texts and messages
• Greet clients and visitors professionally and warmly
• Schedule client consultations, appointments, and follow-up meetings
• Maintain timely, positive communication with clients regarding documentation, appointments, and case update
• Manage attorney calendars, deadlines, meetings, and reminders
• Organize legal documents, correspondence, and case material

Requirements

• High school diploma or equivalent; Associate's or Bachelor's degree preferred
• Exceptional written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High attention to detail and consistent follow-through
• Comfortable working independently and as part of a team in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Tech-savvy and comfortable learning new software systems quickly
• Professional, personable demeanor with strong client-facing skills
• Ability to handle sensitive and confidential information with the utmost discretion

Preferred Legal Experience (not required)

• Prior experience in a law firm, legal department, or legal-adjacent role is strongly preferred
• Familiarity with legal terminology, case workflows, or court procedures

Benefits offered for Full-Time:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Instructions

To help us get to know you, please add a brief paragraph (3–5 sentences) to the bottom of your resume explaining why you're interested in this position and what qualities or experience make you a great receptionist. Applications that do not include this paragraph may not be considered.