Project Manager

Project Manager (Facility Services)

JOB CLASSIFICATION
Pay grade level: Grade 15
Compensation: $61,187-$84,132. Commensurate with education and experience.
Employee category: Staff
Department: Facility Services
Reports to: Assistant Director of Facility Services
FLSA status: Exempt
Job Code: TBD
Location: Primarily Main Campus, but any other college location as assigned by the appropriate administrator

SUMMARY
This position is responsible for all matters pertaining to planning and managing facility services projects, including determining project requirements, creating detailed project plans, budgets, and setting project goals. The Project Manager works with the Executive Director of Facility Services, Assistant Director of Facility Services, Maintenance Manager, and Grounds & Services Manager to coordinate capital improvement projects for all KCKCC locations.

POSITION DESCRIPTION
Project Coordination and Execution

• Coordinate internal resources and third-party vendors for efficient project execution.
• Ensure all projects are delivered on time, within scope, and within budget.
• Develop project scopes and objectives while engaging relevant stakeholders and ensuring construction feasibility.
• Assist with design and engineering of construction projects.
• Ensure resource availability and proper allocation throughout the project lifecycle.

Project Planning and Monitoring

• Create and maintain a detailed project plan to monitor and track project progress.
• Writing Requests for Proposals, soliciting bids, and reviewing bids for each project.
• Use appropriate verification techniques to manage changes in project scope, schedule, and costs.
• Manage budgets and ensure cost-effectiveness for all facility projects.
• Measure project performance using systems, tools, and techniques to ensure targets are met.
• Coordinate all Project and Organizational Change management processes.
• Oversee close-out of projects.

Communication and Reporting

• Report progress and escalate issues to management as needed.
• Manage relationships with clients, college community, and all project stakeholders.
• Establish and maintain relationships with third-party vendors.

Risk Management and Documentation

• Perform comprehensive risk management to minimize project risks, including quality assurance reviews of project documents.
• Maintain comprehensive project documentation throughout the lifecycle of each project, including permits, building plans, blueprints, and project documents.
• Ensure compliance, ensuring projects adhere to applicable building codes and campus design standards.
• Respond to emergencies or urgent issues as they arise and dealing with the consequences.

KNOWLEDGE, SKILLS, AND ABILITIES

• Has a solid understanding of construction procedures, project management principles, and familiarity with building maintenance procedures.
• Knowledge of facilities routine preventative maintenance.
• Ability to work independently and manage multiple priorities under pressure.
• Team player with experience in defining expectations between leadership and teams.
• Excellent communication and stakeholder management abilities.
• Must demonstrate a commitment to and ability to work with a diverse student and faculty population.
• High energy, self-starter who can work with minimal supervision.
• Working knowledge of Microsoft 365 applications(Word, Excel, Project, and Outlook)
• Ability to manage several projects with multiple deadlines simultaneously.
• Knowledge of standard project management practices and processes.
• Read, create, and understand construction documents, including blueprints and diagrams.
• All other duties as assigned.

MINIMUM QUALIFICATIONS

• Associate degree or higher and five (5) years of experience leading and managing construction or facilities management related projects.
• Five (5) years of Microsoft Office suite and computer skills
• Five (5) years or more experience reading and interpreting mechanical and electrical blueprints.
• A PMP certification is required. Candidates must either hold the certification or be willing to obtain it within two years of employment.
• Must have and maintain a current, valid driver's license and a clear driving record.

PREFERRED QUALIFICATIONS

• Experience with CAD
• Experience working with the Unified Government of Wyandotte County, Kansas City, KS
• Experience working in higher education.
• Five (5) years of experience as a supervisor in a related field

WORKING CONDITIONS
The physical demands of this role include standing, talking, hearing, walking, sitting, bending, twisting, and sometimes lifting. The employee is responsible for safety, well-being, and maintaining work output.

Vision requirements include the ability to read handwritten or typed materials and adjust focus as needed. This role involves interacting with staff and the public, managing multiple demands from various individuals.

WORK SCHEDULE
Monday through Friday, 8:00 A.M. – 4:30 P.M.Must be able to work a variable schedule/hour to meet operational needs. May require evening and weekend hours.

TO APPLY

Visit and click on CAREERS for a list of available positions.

• Read the job announcement carefully noting the initial screening date, minimum qualifications, and required information. Note that information contained in your application materials will be used to determine if you meet the minimum qualifications for the position. Make sure you complete/submit all the documents listed as required.
• If the position lists a required transcript (during the application process) unofficial transcripts may be submitted. However, please note that upon selection for hire, you will be required to submit official transcripts.
• Ensure that your transcripts show that a degree was awarded or conferred if you are stating that it is your highest level of education completed. If you certify your level of education and it cannot be verified from your transcript(s), your application may not be referred to the selection committee.
• Foreign degrees are acceptable provided they have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree.
• Documentation verifying completion of a degree, course work within a discipline, or other educational criteria should be electronically attached (uploaded) to your application.
• Three (3) professional references with phone number and email addresses are required.
• A college selection committee is responsible for application review and interviews. The final candidate(s) selected to be hired will be made by the hiring manager.
• Successful completion of a background check on all persons recommended for employment is required Individual hiring departments may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process.

***This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised as additional duties and responsibilities are developed.