Clinical & Administrative Support Specialist

Job Description

Job Description

Clinical & Administrative Support Specialist

Make a Difference in Rural Healthcare!!

Join a growing team where every day offers something different. From supporting new locations and patients to helping bring essential diagnostic imaging services directly to rural healthcare facilities, your work will have a meaningful impact on the communities we serve.

Shared Medical Technology (SMT), now proudly part of Heritage Imaging, has been a trusted leader in providing exceptional diagnostic imaging services to hospitals, clinics, and healthcare organizations throughout the Midwest for many years. Our mission is simple:  deliver high-quality imaging services while bringing compassionate care directly to the communities that need it most.

As our team continues to grow, we are looking for a dependable, organized, and versatile  Clinical & Administrative Support Specialist to join us in  Bemidji, MN . This is a unique opportunity for someone who enjoys variety, staying busy, learning new things, and being an important part of a growing clinical team.

About the Position:

No two days are exactly the same! This position provides a combination of administrative, clinical, inventory, and general operational support. You will play an important role in keeping our clinical and office operations organized and running smoothly.

The ideal candidate is detail-oriented, dependable, comfortable taking initiative, and willing to jump in wherever help is needed.

Key Responsibilities:

• Provide administrative and operational support to the clinical team
• Perform accurate and timely data entry into spreadsheets, databases, records, and other systems
• Maintain, update, and organize records, documentation, and files
• Assist with inventory control, including monitoring supplies and maintaining appropriate stock levels
• Order and restock medical, clinical, and office supplies, including everyday necessities such as paper products
• Assist with maintaining a clean, organized, and professional clinical environment, including light cleaning duties
• Assist with routine calibration and related quality-control tasks associated with Nuclear Medicine equipment, following established procedures and training
• Assist with the preparation and running of doses on an occasional basis, as trained and directed
• Receive, sort, distribute, and manage incoming and outgoing mail
• Assist with office organization and day-to-day operational needs
• Use Microsoft Office programs, including Word and Excel, for documentation, data entry, spreadsheets, tracking, and other administrative tasks
• Support clinical staff with miscellaneous projects and tasks as needed
• Help identify supply or operational needs before they become an issue
• Maintain confidentiality and handle sensitive information appropriately
• Follow established safety, quality, and regulatory procedures
• Take on additional responsibilities as needed to support the team and clinic

What We're Looking For:

The ideal candidate will have:

• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong data-entry and computer skills
• Proficiency with Microsoft Word and Excel
• Ability to maintain accurate records and documentation
• Comfort working with inventory, ordering, and supply management
• Ability to work independently while also being a strong team player
• A willingness to learn clinical processes and equipment-related procedures
• Flexibility and a positive attitude toward a wide variety of responsibilities
• Strong communication and interpersonal skills
• Dependability and the ability to prioritize competing tasks
• Professionalism and respect for patient privacy and confidentiality

Flexible Hours:

We offer  flexible scheduling and are willing to work with the right candidate to establish a schedule that works for both the employee and the needs of the clinic.

Why Join Our Growing Team?

This isn't a traditional office position. As a  Clinical & Administrative Support Specialist , you'll have the opportunity to work alongside a clinical team and contribute to many different aspects of our operations. From data entry, ordering supplies, inventory management, and maintaining records to assisting with Nuclear Medicine processes and helping keep the clinic running smoothly, your work will make a difference every day. You'll also have the opportunity to be part of a growing organization focused on expanding access to quality diagnostic imaging in rural communities.

If you are someone who likes variety, learning new things, staying organized, and being the person the team can count on, we'd love to hear from you!

Qualifications:

• High school diploma or equivalent preferred
• Previous office, administrative, healthcare, or clinical experience is a plus
• Strong computer and data-entry skills
• Experience with Microsoft Word and Excel required
• Healthcare or Nuclear Medicine experience is helpful but not necessarily required; training may be provided for applicable responsibilities
• Ability to maintain confidentiality and follow established procedures
• Ability to perform light cleaning and occasional physical