Secretary for Transportation

Transportation Department AssistantSupport transportation operations by establishing and maintaining department records; such as payroll and accounts payable. Schedule routes, trips and any other activities necessary to the Transportation Department. Substitute on routes as needed.QualificationsEducation/Certification:High School Diploma or GED, preferred but not requiredClear and valid Commercial Driver's License-Class A or B with P&S Endorsements? Successful completion of 20 hr. Texas Department of Public Safety Certification Course? Texas Association for Pupil Transportation Specialist Certification, preferred but not requiredSpecial Knowledge/Skills:Demonstrate ability to remain calm and professional in an environment with frequent interruptions? Ability to interact with a diverse group of individuals courteously and tactfully, establish and maintain effective working relationshipsAbility to handle problems and stressful situations tactfully and apply proactive problem-solving skillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manualsAbility to use routing computer software to schedule routes, field trips and professional development? Ability to appropriately communicate with students, teachers, parents and members of the communityAbility to work evenings or weekends as neededAbility to operate a school busAbility to have clearance on criminal history checkAbility to have acceptable referencesAbility to have an acceptable driving recordExperience:Previous secretarial experienceMust be at least 18 years of ageMajor Responsibilities and DutiesReceive incoming calls, field inquiries and/or direct to appropriate staffAnswer general questions and requests that fall within the level of responsibilityWelcome all visitors and maintain effective rapport with general public and handle any concerns or complaint in a prompt courteous mannerPrepare correspondence, memorandums, requisitions and reports for transportationMaintain physical and electronic department filesPerform routine office tasks, including emailing, scanning and place department repair ordersOrganize, maintain and order office equipment and suppliesPrepare purchase order, gather and input invoices in our current finance software program for the transportation department to submit for paymentReceive, sort and distribute mail and other documentsParticipate in meetingsMaintain a schedule of appointments and interviews for the directorPrepare travel requests for professional development for members of the transportation departmentConduct queries for new hires and annual for the FMCSA Drug and Alcohol ClearingHousePoint of contact for our medical management company to perform, pre-employment and random drug testing and driver physicalsSet up training classes for the department with outside sources such as; CPI, First Aid and CPR classesHave established and maintain regular and reliable attendance and punctuality recordsMaintain confidentiality at all timesStay up to date professionally through the selection of quality staff development opportunities for professional growthResearch district policy, precedent and current practices prior to taking actionParticipate as an effective team member who contributes to district, department and content goalsDemonstrate integrity and ethicsUtilize time wisely for effective management of job responsibilitiesMaintain punctuality in daily work times, appointments and meetingsMeet task completion deadlines established by directorMaintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators and co-workersWork cooperatively with co-workers and supervisors to ensure the Shepherd ISD VisionMaintain a positive and professional tone in all communication (email, written or verbal)Drive white fleet, bus route or aide on a special needs route, or fill in for staff as neededPerform other duties and accept other responsibilities as assignedSupervisory ResponsibilitiesNoneMental Demands/Physical Demands/Environmental FactorsTools/Equipment Used: Standard office equipment including computer and peripherals; two-way radio, safety equipment including but not limited to flare, reflective signs and fire extinguishersPosture: Frequent standing; frequent kneeling/squatting, bending/stooping, pushing/pulling and twisting; work in tiring and uncomfortable positions.Motion: Frequent walking; frequent climbing, grasping/squeezing, wrist flexion/extension and overhead reaching; frequent driving.Lifting: Heavy lifting and carrying (45 pounds and over) on a daily basis.Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, toxic chemicals and materials, noise, vibration and electrical hazards; may work in tight or enclosed spaces; may work alone; regularly work irregular hours; occasional prolonged hours.Mental Demands: Maintain emotional control under stress.