Office Administrator

Job Description Notes from HM: Experience working in a union environment in a plus! Looking for a tenured Office Administrator with experience in

• Payroll
• Time and attendance tracking
• Filing management
• Event and meal planning
• Office supplies purchasing
• Charitable donations
• Serving as a point of contact for select vendors
• Serving on the employee appreciation committee

Note: This Admin will need to walk through or work in plant areas. They will need to be cleared to wear safety shoes (steel toed boots), eye/ear protection and/or other PPE. They will be able to expense safety shoes through VNDLY. Job Description We are seeking a proactive and detail-oriented Office Administrator to join our team in Fontana. This role is pivotal in maintaining a seamless department workflow and supporting our internal teams through high-level administrative coordination. You will work closely with departments such as Production, Finance, and EHS to ensure data integrity and operational efficiency. Essential Duties & Responsibilities Administrative Support: Manage complex schedules, coordinate meetings, and handle all professional correspondence and reporting for the department. Data & Documentation: Execute high-volume data entry, manage purchase order requisitions, and resolve discrepancies with a high degree of accuracy. Digital Content: Create and maintain polished Google Presentations, Sheets, and communication materials for internal and external use. Reporting: Gather, structure, and compile departmental data into comprehensive reports for leadership review. Operational Liaison: Facilitate postal duties, maintain digital and physical filing systems, and manage production entry. Confidentiality: Handle sensitive personnel and financial information with the utmost discretion and professionalism. Qualifications Education: High School Diploma or equivalent required. Experience: 3+ years of professional administrative experience. Technical Skills: Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar). Procurement: Direct experience managing purchase order (PO) requisitions. Industry Background: Prior experience supporting Production, Finance, EHS, HR, or Payroll teams is highly desired. Work Environment & Safety While this is an office-based role, the selected candidate may be required to walk through or work within plant areas. Candidates must be cleared by their supplier to wear safety shoes (AKA steel-toed boots), eye/ear protection, and other required PPE. Safety shoes are fully reimbursable through our VNDLY system. VBeyond