ACCOUNTING ASSISTANT

Job Description

Job Description

1.0  REQUIREMENTS:

Education:

Require a High School Graduate or GED.  

Experience:

Minimum one year of related business experience is required.     Prefer experience in Accounts Payable/Bookkeeping.

Skills:

Must have a good mathematical aptitude and verbal communication skills and the ability to work with the computer, general ledger and accounts payable.  Must be detail oriented and highly organized.  Must be able to work independently.  Must be able to deal with vendors, and do bank reconciliation.

Physical:

Requires sitting, standing, reaching, use of hands and arms.     Requires the ability to communicate, in person and on the telephone.  Able to see near and far, corrected if necessary and read a computer screen for long periods of time.  

Licenses:

None

Mental:

Must be able to read and comprehend purchase orders and vendor invoices, check price extensions, verify proper approval, match up enter in the computer for payment, and run checks using accounting software and hardware.  Must be able to read and comprehend bank statements, deposit tickets and receipts, reporting from resident managers, enter into the computer and produce financial statements and bank reconciliation.

2.0   TASKS and DUTIES OF JOB 

2.1

Receives mail from vendors and sorts into complex number order.

2.2

Receives mail from properties and resident managers, sorts things to be paid into complex number order

2.3

Matches up 2.1 & 2.2, checking price, quantity, extensions, and for approval.  If everything matches it is entered into the computer to be paid on the next check run.

2.4

Receives deposit tickets, receipts and backup copies of checks and money orders from resident managers, check to verify that all these match and enter the deposit into the appropriate property checkbook.

2.5

Receives end of month reporting from resident managers, verify that deposits totaled on the reports match actual deposits of each property, and that accounts receivable from the prior month have been carried forward to the current month.  Make journal entries to record cash deposits and book rent receivable and prepaid.

2.6

Prepares bank reconciliation of all bank accounts of assigned properties each month.

2.7

Reconciles all general ledger account of assigned properties each month.

2.8

Produces and review a monthly financial report on each assigned property each month.

2.9

Runs checks for 10th and 25th of each month to pay vendors.  Send to the controller for approval, insure adequate funds are in each property’s bank account to cover checks, attach any necessary remittance advice, and put in envelope for mailing.  Must be capable of running your own postage.

2.10

Works with vendors on any problem for past due invoices.

2.11

Files paid invoices.

2.12

Writes up, enter and post journal entries approved by controller or assistant controller.

2.13

Does quarterly reporting on form 1930-7 on those properties where it is required.

2.14

Monthly does one check run to pay MRC for management fees, reimburse payroll and other expenses and mortgage payments, make deposits and file.

2.15

From project worksheets received each month, enter mortgage payment into accounts payable if applicable, book a receivable if one is due, count occupancy for calculations of management fees.

2.16

Prepare replacement reserve checks as needed, monitor vendor payments to verify that funds received have been expended for the prescribed purposes.

2.17

Monthly, does one check run to forfeit or refund security deposits for move out tenants – mail any deposit checks and file.

2.18

Requires overtime as needed to accomplish the above.

2.19

Strictly, adheres to all company policies including dress code.

2.20

The employee will be responsible for any other tasks of duties that may be assigned from time-to-time by the President, Accounting Manager, Controller or any other Management personnel.