Front Desk Coordinator

Job Description

Job Description

We are looking for a Front Desk Coordinator to support daily office operations and provide a welcoming first point of contact for guests, callers, and internal team members. This is a Contract position suited for someone who brings strong administrative experience, excellent customer service skills, and confidence managing a busy front desk environment. The ideal candidate will keep schedules organized, handle communications efficiently, and help maintain smooth day-to-day workflow across the office.

Responsibilities:
• Welcome visitors in a courteous and attentive manner, guide them appropriately, and ensure a positive onsite experience.
• Manage a multi-line phone system by answering inbound calls promptly, directing inquiries to the right contacts, and taking accurate messages when needed.
• Coordinate calendars, arrange meetings, and schedule appointments to support efficient office operations.
• Process incoming and outgoing mail and package shipments while maintaining organized distribution procedures.
• Prepare, scan, and organize electronic copies of documents to support administrative recordkeeping.
• Provide general administrative assistance such as data entry, document support, and routine office coordination.
• Maintain front desk coverage and respond to day-to-day requests from staff, clients, and visitors with a high level of service.
• Use Microsoft Excel and other office tools to track information, update logs, and support reporting needs.• At least 3 years of experience in a front desk, receptionist, or administrative office role.
• Proven ability to operate a multi-line or switchboard phone system in a fast-paced setting.
• Strong background in scheduling meetings, coordinating appointments, and managing calendar-related tasks.
• Experience handling mail, packages, and general office administrative support responsibilities.
• Proficiency with Microsoft Excel and comfort working with electronic documents and digital files.
• Excellent verbal communication skills and a detail-oriented approach to assisting visitors and callers.
• Solid customer service skills with the ability to stay organized and responsive throughout the workday.