Purchasing Administrator

Description


We have a great opportunity for a Purchasing Administrator to join our team in Gibsonton, FL. The Purchasing Administrator provides clerical and administrative support to the Purchasing Department and assists with the day-to-day processing and maintenance of purchasing records. This position is responsible for entering and maintaining purchase orders, updating purchasing information within company systems, communicating routine information with vendors and internal departments, maintaining accurate documentation, and assisting the Purchasing team with administrative tasks. The ideal candidate is organized, detail-oriented, comfortable working with numbers and data, and able to manage multiple clerical tasks in a fast-paced environment.

At Central Garden & Pet (NASDAQ: CENT and CENTA), we believe home is at the center of our lives, and our employees are driven by our purpose to nurture happy and healthy homes. Our company is made up of thousands of people across North America, with an emerging footprint across the U.K., Mexico, China and Canada - all dedicated to helping gardens bloom bigger, pets live healthier and communities grow stronger. We are united by our mission to lead the future of the garden and pet industries...one blade of grass and one wagging tail at a time. Visit our website at to learn more.

In addition to great pay and work environment, employees are eligible for discounts on pet product. We offer medical, dental, vision, disability, legal insurance and a 401k! You will also receive paid vacation and sick time. Please see our website at for additional company information to learn more about our great products and the animals we love!

MEASURES OF SUCCESS

• Create, enter, update, and maintain purchase orders in the company's ERP/MRP system.
• Review purchase orders for accuracy and completeness before processing.
• Update purchase order information including quantities, pricing, delivery dates, and other required information as directed.
• Maintain accurate purchasing records, vendor information, pricing information, and supporting documentation.
• Assist with tracking open purchase orders and follow up on outstanding or overdue orders.
• Communicate with vendors regarding routine order status, shipment information, delivery dates, documentation, and other purchasing-related inquiries.
• Provide clerical and administrative support to the Purchasing Manager and Purchasing team.
• Assist with researching and documenting purchase order, invoice, pricing, and receiving discrepancies.
• Coordinate with Accounting, Receiving, Operations, and other departments to obtain information needed to resolve routine purchasing discrepancies.
• Assist with matching and verifying purchasing documentation as needed.
• Enter and maintain vendor and item information within company systems as directed.
• Prepare and maintain spreadsheets, reports, files, and other purchasing documentation.
• Assist with collecting information needed for vendor setup and maintenance.
• Maintain organized electronic and paper purchasing files and records.
• Monitor purchasing emails and respond to or route routine inquiries to the appropriate team member.
• Assist with preparing purchasing reports and gathering data requested by management.
• Perform data entry and verify information for accuracy.
• Follow established purchasing procedures and company policies.
• Communicate professionally with vendors, employees, and other departments.
• Maintain confidentiality of company, vendor, pricing, and purchasing information.
• Assist with special projects and other administrative duties as assigned.

EXPERIENCE/SKILLS/EDUCATION

• High school diploma or GED required.
• Previous administrative, clerical, purchasing, accounts payable, inventory, or data-entry experience preferred.
• Experience working in an ERP/MRP system preferred; Great Plains experience is a plus.
• Proficiency in Microsoft Office, particularly Outlook, Excel, and Word.
• Strong data-entry and computer skills.
• Basic mathematical skills and ability to work accurately with pricing, quantities, and other numerical information.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to maintain accurate records and documentation.
• Ability to communicate professionally and effectively, both verbally and in writing.
• Ability to follow established processes and instructions.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Ability to work effectively both independently and as part of a team.
• Dependable, professional, and able to maintain confidentiality.
• Ability to maintain a constant state of alertness and work in a safe manner.

WORKING CONDITIONS

• Primarily an office/administrative position.
• Prolonged periods of sitting and working at a computer.
• Frequent use of a computer, keyboard, telephone, and other standard office equipment.
• May occasionally need to walk through warehouse or operational areas as part of normal job duties.
• Must follow all applicable company and facility safety requirements.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

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