AP AR Specialist

AP AR Specialist

Reporting to the Corporate Controller and based in our Chandler, Arizona headquarters, the AP AR Specialist will be responsible for completing payments and controlling expenses by receiving, processing, verifying and reconciling invoices. In addition will be responsible for securing revenue by submitting invoices for shipments, verifying, and posting receipts in addition to resolving discrepancies.

Specific responsibilities will include:

• Responsible for the full cycle accounts payable process, including vendor setup, charging expenses to accounts and cost centers by processing vendor invoices and recording entries to ensure timely payment.
• Work cross-functionally to build relationships externally with vendors and customers, as well as internally with purchasing and other departments to resolve purchase order, invoice, and receipt discrepancies.
• Ensures credit is received for outstanding credit memos; issues stop-payments.
• Verifies employee expense reports, processes reimbursement payments, and maintains expense management system
• Responsible for recording the daily account receivable entries, from sales invoice initiation to daily collections.
• Build strong relationships with customers and work to maintain effective collection practices to ensure timely collection of payments.
• Provide timely AP and AR aging analysis to management to assist in the overall cash management function of both vendor and customer accounts.
• Detects, and verifies validity of, account discrepancies by obtaining and investigating information across departments (sales, purchasing, finance).
• Summarizes receivables by maintaining business partner accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
• Assist with the quarter-end audit preparation by working closely with teammates and external auditors.
• Prepares annual Form 1099s.
• Drive process improvements and changes to streamline the overall AR and AP process.
• Maintains knowledge of terms and adjusts invoices/accounts accordingly.
• Process statements of account and remittance advices timely.
• Maintain AP and AR inboxes daily.
• Manage vendor- and customer-specific invoice/payment portals.
• Process all forms of payment weekly (checks, ACH, wires, portal, etc.).
• Credit card reconciliation, and processing contractor payments and rep commissions.
• Partnering with Finance to complete quarterly AP and AR forecasts and monthly accruals
• Composes journal entries and understands timing and appropriateness of related general ledger activity, including reversals, prepaids, and accruals.

Qualifications & competencies:

• Strong data entry skills preferably with an ERP system (SAP preferred).
• Attention to detail and strong process documentation.
• 3-5 years of experience in accounts payable and accounts receivable.
• Ability to bring urgency and punctuality to month-end close deadlines.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to work independently.
• Proficient in Microsoft Office suite.
• Detailed-oriented, organized approach to performing and reviewing work.
• Ability to engage positively and effectively with all levels within the organization and maintain timely and positive relationships with external parties including auditors.
• Collaborative team player.
• Unquestionable ethics – treats people with respect; keeps commitments; inspires the trust of others; works with integrity.
• Commitment to Everspin's core values of Leadership, Innovation, Communication, Persistence, Enthusiasm, and Respect.
• Associates/Bachelors degree preferred, but not required
• Prior experience with SOX requirements preferred, but not required

Physical Demands and Work Environment:

• Occasionally required to stand
• Occasionally required to walk.
• Continually required to sit.
• Continually required to utilize hand and finger dexterity
• Continually required to talk or hear
• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Occasionally required to lift/push/carry items less than 25 pounds.

Additional Comments:

• 3 days per week in office (Monday, Tuesday & Thursday)