Financial and Administrative Officer

Financial and Administrative Officer

The Financial and Administrative Officer for the Departments of Creative Writing, Dance, Music, Theatre, Film and Digital Production, Palm Desert Low-Residency MFA, the University Theater, and the Performing Arts Administration reports to the Divisional FAO for CHASS with a dotted line reporting to the four Department Chairs/Program Director. This position is responsible for providing management, coordination and oversight of the daily operations of the four independently operated Academic units including managing access control to all spaces, payroll, reconciliation, reporting, budget approvals for the Palm Desert Low-Residency MFA, payroll review, purchasing approvals for the University Theater, and one Administrative support unit, including financial, human resources, academic support, contracts and grants, facilities management and other operational matters.

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training. Required

Experience Requirements

6 - 10 years of related experience. Required

Experience in budget development and management using on-line financial, payroll, personnel, and purchasing systems, as well as contract and grant administration. Required

Management experience in an academic environment. Preferred

Previous supervisory/managerial experience. Preferred

Special Conditions

Travel Outside of Normal Business Hours - Required

Minimum Requirements

Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.

Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

Demonstrated skills in employee supervision and HR administration.

Interpersonal skills to effectively motivate others.

Solid knowledge of common organization-specific and other computer application programs.

Solid organizational and customer service skills to effectively manage multiple priorities.

Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.

Solid skills to quickly evaluate complex issues and identify resolution.

Ability to develop policies and procedures to ensure accountability in all aspects of departmental administration.

Excellent written communication skills, including the ability to compose business correspondence, edit, and use correct spelling, punctuation and grammar.

Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines; and maintain strict confidentiality.

Knowledge of employment laws, union contracts, and ability to interpret UC personnel policies.

Extensive knowledge of and demonstrated experience with Microsoft Office and common desktop/web applications in relations to on-line accounting, spreadsheets and data base management systems.

Preferred Qualifications

Extensive knowledge of University policies, procedures, and common practices.

Knowledge of University policies and procedures, with ability to process all financial transactions on UCRFS and appropriate feeder systems. Working experience in the disciplines of Creative Writing, Dance, Music, Theatre, Film and Digital Production and/or Performing Arts.

In the heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview