Operations Administrative Coordinator

Operations Administrative Coordinator

At GAF, we cover more than just buildings. We cover each other. Under this roof, you will have the tools and resources you need to grow and develop in your career. You will experience our incredible culture and will be empowered to support your teammates, your customers, and especially your community. Under this roof, we define the future while leading the present through our deep well of experience and our responsibility to the future to drive improvements and innovation in our products. We are GAF. And under this roof, we protect what matters most.

Job Summary

We are looking for an Operations Administrative Coordinator who will function as a key member of the Fontana team. Responsible for assisting local leadership in routine administrative and operational duties, along with organizing and facilitating community engagement initiatives and events. This role requires exceptional organizational skills, the ability to manage multiple priorities, a high level of discretion, confidentiality and professionalism and the ability to work independently with little or no supervision.

Essential Duties

• Facilitating a seamless workflow and fostering open communication at every phase.
• Fostering a mindset that prioritizes safety throughout daily activities.
• Overseeing the organization and administration of employee safety training initiatives, ensuring adherence to regulations, and coordinating recognition programs for safety achievements, in addition to other safety-focused endeavors.
• Administering, organizing, and guiding the onboarding process for new hires, which includes but is not limited to, the creation and distribution of training resources.
• Partnering with all internal departments such as Plant Management, Human Resources, Technical Services, Manufacturing, Maintenance, Supply Chain, Engineering, and all Centers of Excellence.
• Responsible for data entry, creation of presentations, spreadsheets, pamphlets and internal communication materials.
• Facilitating administrative support tasks, which encompass, but are not limited to, organizing meetings, managing schedules, entering production, composing various forms of correspondence and reports, solving discrepancies, handling postal duties, booking venues and coordinating catering services, maintaining file systems, overseeing attendance records, and procuring necessary office materials.
• Gathering and structuring data for diverse reporting needs, as well as generating and compiling these reports.
• Administering the security infrastructure, which encompasses diagnosing system issues, issuing access credentials to employees, and executing temporary suspensions.
• Engaging with external partners and suppliers to ensure the smooth execution of events, while overseeing the logistical arrangements, budget management, and comprehensive coordination efforts.
• Fostering and nurturing partnerships with community entities and key stakeholders.
• Managing and implementing community engagement initiatives and operations within allocated financial resources.
• Point of contact during community events and meetings, including coordinating sales walkthroughs of the premises.
• (for union represented sites only) Understand and ensure compliance of terms within collective bargaining agreement(s)
• Handle sensitive information in a confidential manner
• Perform other duties as assigned.

Qualifications Required

• H.S. Diploma or General Education Degree (GED) Required
• 5+ years related administrative or business experience.

Qualifications Preferred

• Excellent planning, prioritization and organizational/problem solving skills.
• Experience with Google Suite tools.
• Knowledge of PeopleSoft, Purchase Order requisitions ideal.
• Excellent communication skills.
• Willingness to embrace change and champion change effectively.

Physical Demands

• Stationary Position - Frequently
• Stationary Position/Seated - Frequently
• Position Self/Stooping - Occasionally
• Position Self/Kneeling - Occasionally
• Position Self/Crouching - Occasionally
• Reaching - Occasionally
• Handling - Occasionally
• Grasping - Occasionally
• Communicate/Talking - Frequently
• Communicate/Hearing - Frequently
• Repetitive Motions - Frequently

Working Conditions

• Temperature Change - Occasionally

Base salary and/or rate of pay ranges listed are exclusive of fringe benefits and potential bonuses. Individual compensation offers will be determined based on a variety of factors, including but not limited to geographic location, relevant candidate experience and skill, education, and/or qualifications. Base Salary Range: $53,614-$73,719

We offer a wide range of health insurance options that include medical, dental, and vision for you and your family. Our Family-Building benefits support the many different journeys to fertility and parenthood. Our robust 401K plan includes an employer match contribution with your pre-tax and/or Roth contributions. Other exciting programs and perks are available to help employees achieve work-life balance, including (but not limited to) a wellness program, free financial coaching, a referral program, and product rebates when purchased for an employee's primary residence. Professional growth and development are very important to us! We offer internal training programs and courses, as well as a generous tuition reimbursement program. We're committed to fostering a culture that reflects our values to connect, empower, evolve, and inspire. We offer many opportunities for employees to connect with one another, including through our Employee Resource Groups who focus on education and allyship for all of our employees.

GAF complies with federal, state, and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR Services at 833-HR-XPERT.

We believe our employees are our greatest resource. We offer competitive salary, benefits, 401k, and vacation packages for all full time permanent positions. We are proud to be an equal opportunity workplace. We are committed to equal employment opportunity on the basis of each candidate's qualifications, experience, and merit, without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know. If applying for positions in the U.S., must be eligible to work in the U.S. without need for employer sponsored visa (work permit).