Administrative Specialist, Senior

About The Opportunity The Recording Senior Administrative Specialist is primarily responsible for assisting in the supervision and oversight of the Assessment & Taxation Department's Recording section. This team handles a portion of vital County Clerk functions, including recording, indexing, and verifying real estate documents; collecting transfer taxes; issuing marriage licenses and domestic partnerships to couples of all genders; and administering the Property Value Appeals Board. The Recording section is customer-focused, with a large volume of interactions in person, over the phone, by email, and through regular mail. Responsibilities Assist the Recording Supervisor in building a great team, being a resource for staff, and acting as a customer service escalation point as needed. Act as the Property Value Appeals Board Clerk – coordinate training and communication with the Board members, interface with taxpayers who would like to appeal their property value, coordinate with Appraisal Division staff to schedule hearings, and coordinate all aspects of hearing days. Process daily deposits, transfer tax payments and exemptions, and troubleshoot financial discrepancies. Back up staff on daily tasks, including recording/indexing/verifying legal documents in our database and issuing marriage licenses and domestic partnerships. Once proficiency is demonstrated, a hybrid work schedule of one (1) day per week will be available if desired. Please note that this is subject to change based on business needs. The Team 1 Supervisor 1 Senior Administrative Specialist 7 Administrative Specialist II's Ideal Candidate Leadership skills: A leader who can help build a cohesive, collaborative team, create, communicate, and implement a clear vision, delegate responsibility, coach employees effectively, and motivate each person with emotional intelligence. Effective communication skills: Build relationships across the organization and beyond through exceptional verbal and written communication, empathy, and active listening. Strong supervisory skills: Plan, prioritize, direct, and evaluate day‑to‑day operations under statutory regulations and deadlines, create process documentation, train staff, and assist the supervisor in holding the team to performance standards. Technical expertise: Knowledge of or ability to learn about land record document types, Oregon recording laws, verification procedures, and marriage license/domestic partnership laws and procedures to issue them to couples of all genders. Minimum Qualifications A high school diploma or equivalent. Four (4) years of progressively responsible experience providing administrative or clerical support. Additional Requirements A criminal background check. Equal Opportunity Employer Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community. Veterans' Preference If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using the provided link. Accommodation Under the Americans With Disabilities Act Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources at View phone number on click.appcast.io, or email View email address on click.appcast.io at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation. #J-18808-Ljbffr