Legal Secretary

Legal Secretary

We are seeking a detail-oriented Legal Secretary to support our litigation and insurance defense teams. The Legal Secretary will manage administrative and document-related tasks that keep case files organized, deadlines met, and attorneys prepared for hearings and client meetings. This role requires strong legal administrative experience, excellent written and verbal communication, and familiarity with litigation procedures and insurance defense matters.

Key Responsibilities

• Prepare, format, proofread, and file legal documents including pleadings, motions, discovery, and correspondence in compliance with court rules and firm standards.
• Manage case files and maintain organized electronic and physical records; update case management systems and track critical deadlines and statutes of limitations.
• Assist attorneys with preparation for depositions, hearings, mediations, and trials by coordinating schedules, assembling exhibits and witness lists, and organizing trial binders.
• Draft and send routine client and opposing counsel communications; receive and screen incoming calls and mail related to litigation and insurance defense matters.
• Coordinate service of process, e-filing with courts, and filings with regulatory agencies; monitor and respond to notices and court orders as directed by attorneys.
• Handle billing and time-entry tasks, process invoices, and assist with routine expense tracking for client matters.
• Liaise with insurers, claims adjusters, clients, expert witnesses, and court personnel to facilitate case progression and information exchange.
• Manage calendaring of hearings, deadlines, client meetings, and statute-of-limitations reminders using firm calendaring systems and ensure attorneys are timely prepared.

Qualifications

• High school diploma required; associate degree, paralegal certificate, or equivalent legal administrative coursework preferred.
• Minimum 2-4 years of experience as a legal secretary or legal assistant, preferably supporting litigation and insurance defense practices.
• Strong knowledge of litigation processes, court filing procedures, discovery practices, and terminology related to insurance defense.
• Proficiency with legal practice management software (e.g., Clio, MyCase), e-filing platforms, Microsoft Office (Word, Excel, Outlook), and PDF/document management tools.
• Excellent proofreading and document formatting skills, with strong attention to detail and the ability to produce court-ready documents under deadline pressure.
• Effective written and verbal communication skills and the ability to interact professionally with clients, opposing counsel, and court staff.
• Reliable time management and organizational skills, with experience managing multiple matters and deadlines simultaneously.
• Ability to maintain strict confidentiality and exercise good judgment; familiarity with billing/timekeeping practices and basic document assembly automation is a plus.

Salary: $60k-$75k DOE