Accounting Specialist

General Description

Under the direction of the Controller, the Accounting Specialist will assist in completing departmental duties (as described below but not limited to) in an accurate, timely fashion to meet our financial standards and goals.

Essential Duties and Responsibilities

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

Collections & Billing Support

• Conduct Collections Outreach via calls and emails
• Maintain Collection Notes to the departments standard
• Perform Billing Checks to ensure all Sales Orders are invoiced
• Confirm Project Downpayments have been issued
• Monitor Upcoming Billings and present updates during weekly forecast meetings
• Work with internal teams to resolve issues and customer concerns

Organizational & Financial Reporting

• Support Credit Card Admin function and Accrual Reporting
• Assist with Intercompany Allocations and Reconciliation
• Vendor Document management
• Fleet tracking and administration
• Contract tracking and Support
• Other administrative tasks as needed

Purchasing & Vendor Analysis

• Analyze Vendor Purchasing Activity
• Support reconciliation and validation of purchasing and billing records

Other Duties

• Helps drive and support BCTs Culture and Core Values
• All other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have the knowledge of standard concepts, practices, and procedures of A/R and / or General Accounting
• Ability to function well in a fast-paced and at times stressful environment.
• Excellent time-management skills along with the ability to prioritize work and communicate effectively.
• Strong organizational and problem-solving skills.
• Communication and customer service skills appropriate for dealing with internal and customer requests, as well as requests from co-workers and senior management.
• Willingness to be flexible and apply new programs and technology.
• Excellent written and interpersonal communication skills.
• Proficient in Microsoft Office productivity tools (i.e. Excel, Word, PowerPoint, Outlook, etc.)
• Sense of urgency and ability to achieve results.

Education and/or Experience

• Bachelors in Accounting and/or Finance preferred
• Two+ years of accounting or finance experience in a manufacturing environment preferred
• Epicor ERP experience preferred

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, customers, and employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The phrases occasionally, regularly, and frequently correspond to the following definitions: Occasionally means up to 1/3 of working time, regularly means between 1/3 and 2/3 of working time, and frequently means 2/3 and more working time.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or touch objects, tools, or controls and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move records, files, and reports weighing up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

This job operates primarily in an office environment, with work that will occasionally take them out to the shop floor. While performing the duties of this job out in the shop, the employee may occasionally be exposed to fumes or airborne particles, moving mechanical parts and vibration. When in the shop the employee is occasionally exposed to outside weather conditions. The noise level in the shop is sometimes loud enough to require hearing protection.