Administrative Assistant/Office Manager

Job Description

Job Description

We are looking for a proactive and organized Administrative Assistant/Office Manager to join our team in Dewitt, Iowa. This role requires someone who is detail-oriented, excels in managing schedules, coordinating logistics, and providing operational support to executives. The ideal candidate will demonstrate strong communication skills, a process-driven mindset, and the ability to handle multiple tasks efficiently.

Responsibilities:

• Coordinate and manage schedules for conference and community spaces, ensuring they are clean, organized, and equipped with functioning technology.

• Maintain executives’ calendars by scheduling meetings, sending reminders, and arranging catering or reservations when needed.

• Organize travel logistics, including booking flights, hotels, rental cars, and restaurant reservations.

• Attend meetings to take detailed notes, prepare agendas, and organize necessary materials or gifts for company events.

• Facilitate document execution by obtaining signatures, notarizing documents, and preparing materials for review.

• Manage company Smartsheets, ensuring updates are completed and providing weekly printed summaries for executives.

• Oversee office supply inventory and place orders to ensure necessary resources are available.

• Assist with social media efforts, including creating graphics and advertisements to enhance online presence.

• Process expense reports, enter invoices, and handle daily cash receipts accurately.

• Provide exceptional customer service by addressing inquiries and supporting operational needs.

Why work here: This company provides a laid back and relaxed work environment, is very family oriented, and has a work/life balance. If you are looking for a small office environment where you can be part of the day-to-day successes, then this is the place for you!

• Proven experience in administrative or office management roles.

• Strong organizational skills with the ability to manage multiple priorities effectively.

• Proficiency in Google Suite and other office software tools.

• Familiarity with social media platforms and basic graphic design for advertisements.

• Excellent written and verbal communication abilities.

• Detail-oriented approach to managing schedules, documents, and reports.

• Ability to maintain a composed demeanor and handle sensitive matters responsibly.

• Knowledge of expense reporting and invoice processing procedures.