Associate, Office Coordinator

Benefits That Matter A culture that provides you with a sense of belonging Competitive pay that values your contributions Incentives designed to reward your achievements Paid flexible PTO to disconnect or celebrate life milestones Paid 14+ holidays, including your birthday, to disconnect and celebrate Paid Parental Leave that begins after 90 days Paid volunteer time off to give back to your community Monthly workshop weeks; fewer meetings & more collaboration Robust health plan options that begin within at least 30 days of your employment Monthly phone reimbursement Wellness allowance and perks, including a yearly subscription to a meditation app An environment that provides you a voice to share your perspectives Employee Assistance Program (EAP) for access to confidential support services Company retirement options including 401(k) + matching & Roth account option Position Overview The Office Coordinator plays a key role in supporting the effective operation of the office by owning and coordinating day-to-day workplace operations and office services. This role partners cross-functionally with internal teams and external vendors to ensure the office environment is efficient, well-managed, and aligned with company standards. The ideal candidate exercises sound judgment proactively identifies opportunities for improvement and independently manages multiple priorities that support business operations and office culture. This is a salaried, exempt position, with work hours aligned to business needs. What You Will Do Own & Coordinate Office Operations Serve as the primary point of coordination for day-to-day office operations, ensuring a professional, organized, and well-maintained physical office environment for employees and visitors. Establish and maintain standards for conference room readiness and overall office presentation, coordinating with internal teams and external vendors to ensure consistent execution. Plan and coordinate logistics for internal meetings and office‑based events, including scheduling, space setup, vendor coordination, and execution oversight, in partnership with various departments as applicable. Manage Workplace Services & Vendors Own office supply and workplace services programs, including inventory planning, stocking, ordering cadence, vendor coordination, and issue resolution. Manage relationships with office‑related vendors (e.g., supplies, catering, shipping, facilities support), ensuring service quality, cost effectiveness, and alignment with company standards. Oversee shipping and mail operations, including coordination of courier services and inbound/outbound logistics. Partner cross‑functionally with IT and other internal teams to coordinate office equipment needs (e.g., printers, supplies, basic service support). Exercise Independent Judgment & Process Improvement Independently prioritize office‑related operational needs and make day‑to‑day decisions to maintain continuity and efficiency. Identify inefficiencies or gaps in office operations and recommend improvements or process enhancements to leadership. Support sustainability and recycling initiatives through planning, coordination, and ongoing program oversight. Provide notary public services as needed, ensuring compliance with applicable requirements (certification supported by Core). Program, Event & Asset Coordination Plan and coordinate office‑related internal and external events, including vendor selection, logistics planning, and post‑event follow‑up, within established guidelines and budgets. Manage corporate gifting and swag programs from an operational and inventory standpoint, including ordering, inventory oversight, vendor coordination, and distribution logistics. Additional Responsibilities Handle select off‑site coordination needs related to office operations (e.g., shipping or vendor‑related errands, as required). Occasional travel may be required. Perform other duties and responsibilities as assigned by management. Must be able to complete all physical requirements of the role, including occasional lifting of up to 40 lbs, with or without reasonable accommodation. Ideally, You’ll Have High school diploma or equivalent required 2+ years of experience in office operations, workplace coordination, or administrative support Notary public certification or willingness to obtain certification Strong organizational skills with the ability to manage multiple priorities independently Excellent verbal and written communication skills Ability to exercise discretion and handle sensitive information with confidentiality You’ll crush it if you have experience with Coordinating vendors, services, or office operations programs Managing logistics for events, meetings, or workplace initiatives Identifying process improvements and proactively solving operational challenges Working independently in a fast‑paced, evolving environment Microsoft Office Suite or Google Workspace tools Organizational Structure Reports to: Manager, Office Administration Direct Reports: N/A Disclaimer Please note that job responsibilities, reporting lines, and duties outlined in this job description are subject to change to meet the evolving needs of the organization. As an Equal Opportunity Employer, Core Spaces celebrates diversity and is committed to creating an equitable and inclusive environment, which creates a sense of belonging for all employees. We do not discriminate and believe every individual should be proud of who they are and the community they represent. Pay Range USD $55,000.00 - USD $60,000.00 /Yr. Additional Compensation Employees may be eligible for discretionary bonuses, typically up to 10% of base salary annually, depending on individual and organizational performance. Compensation Disclosure The compensation range listed reflects the base salary or hourly rate that we reasonably and in good faith expect to offer for this role at the time of posting. Actual compensation may vary based on factors such as education, experience, skills, certifications, seniority, geographic location, and business needs. This role may be eligible for additional forms of compensation, including bonuses, commissions, stipends, or non-cash incentives, depending on position and performance. Benefits may include health insurance, retirement plans, paid time off, and other role‑based offerings, subject to eligibility requirements. All compensation components are subject to change based on business needs or market conditions. #J-18808-Ljbffr Core Spaces