Construction Project Coordinator

Construction Project Coordinator

Industry: Commercial Construction / General Contracting

Position Summary

We are seeking a highly organized and detail-oriented Construction Project Coordinator to support project managers and field teams throughout all phases of commercial construction projects. The ideal candidate will have experience working for a general contractor and possess strong administrative, scheduling, communication, and document control skills. This role is essential in ensuring projects remain on schedule, within budget, and compliant with contract requirements.

Key Responsibilities

• Provide administrative and operational support to Project Managers and Superintendents.
• Assist with project startup activities, including contract review, permit tracking, and project documentation.
• Manage and maintain project records, RFIs, submittals, change orders, meeting minutes, and closeout documents.
• Coordinate project schedules and communicate updates with internal teams, subcontractors, vendors, and owners.
• Track project progress, milestones, and deliverables to ensure timely completion.
• Monitor subcontractor documentation, insurance certificates, lien waivers, and compliance requirements.
• Assist in procurement activities, including material and subcontractor coordination.
• Schedule and coordinate project meetings, prepare agendas, and distribute meeting minutes.
• Support project accounting functions, including invoice processing, purchase orders, budget tracking, and job cost reporting.
• Maintain document control through company software systems and ensure accurate project filing.
• Assist with project closeout activities, including punch list management, warranty documentation, and final turnover packages.
• Foster strong relationships with clients, subcontractors, architects, and project stakeholders.

Qualifications

• Associates or Bachelors degree in Construction Management, Engineering, Business, or related field preferred.
• 2+ years of experience in construction project coordination, project administration, or project engineering within a general contracting environment.
• Understanding of commercial construction processes, contracts, scheduling, and project documentation.
• Experience managing RFIs, submittals, change orders, and construction correspondence.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience with construction management software such as Procore, Autodesk Construction Cloud, Viewpoint, CMiC, Sage, or similar platforms preferred.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.

Job Type & Location

This is a Permanent position based out of Pewaukee, WI.

The pay range for this position is $55000.00 - $80000.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Permanent position based out of Pewaukee, WI.

This position is anticipated to close on Nov 20, 2026.

This is a fully onsite position in Pewaukee,WI.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.