Workplace Experience Coordinator

About Evergreen

At Evergreen Trading, we're driven by collaboration and value creation for our clients. That's why we're the go-to, strategic partner for marquee brands across industries. Headquartered in NYC, we're a media investment and trade firm that helps brands achieve their goals by leveraging their unwanted assets to purchase media. Our unique approach allows clients to improve their ROI by turning excess inventory, equipment, real estate, and more into media purchasing power. If you're looking for a dynamic work environment and have a passion for doing things differently, Evergreen Trading is the place for you.

Position Description

The Workplace Experience Coordinator serves as the steward of Evergreen's workplace experience, creating and maintaining an exceptional environment for employees, candidates, and visitors. Reporting to the Human Resources team, this role owns the day-to-day workplace experience while supporting recruiting, onboarding, employee communications, and company events. The ideal candidate takes pride in creating positive experiences for others, building relationships across the organization, and ensuring employees feel welcomed, supported, and connected throughout their time at Evergreen.

Duties And Responsibilities

Employee Experience & HR Support

• Coordinate candidate interviews and communications to ensure a positive and professional candidate experience.
• Support onboarding activities, including new hire preparation, workspace setup, orientation logistics, and onboarding communications.
• Coordinate employee communications, including company announcements, event promotions, reminders, and other internal communications.
• Support HR programs, employee engagement initiatives, recognition efforts, and other projects that strengthen the employee experience.

Workplace Experience & Office Operations

• Manage day-to-day office operations and maintain a welcoming, organized, and functional workplace for employees, candidates, and visitors.
• Oversee office supply, pantry, beverage, and snack inventory, coordinating purchases and restocking as needed.
• Manage relationships with vendors, building management, and service providers, including coordinating deliveries, maintenance, and office repairs.
• Proactively identify opportunities to improve workplace services, processes, and the overall employee experience.

Events & Culture

• Support planning and execution of company events, including sourcing venues, catering, and coordinating with stakeholders and vendors.

Knowledge & Skills

• Bachelor's degree or equivalent combination of education and experience preferred.
• 3+ years of experience in workplace experience, office management, hospitality, event planning, human resources coordination, or a related field.
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft 365 and related workplace technology tools.
• Experience coordinating events, managing vendors, and supporting employee-facing programs preferred.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.

Core Competencies

• Strong sense of ownership and accountability.
• Service-oriented mindset with a genuine desire to help others.
• Ability to anticipate needs and proactively solve problems.
• Exceptional relationship-building and interpersonal skills.
• Ability to create positive experiences for employees, candidates, and visitors.
• Resourceful, adaptable, and comfortable working in a fast-paced environment.
• Professionalism, discretion, and reliability.
• Pride in maintaining a welcoming, organized, and highly functional workplace.

Salary: $75,000-$90,000

The above represents the expected base salary range for this role. Exact compensation is determined by level of experience and other job-related factors.

Why Work with Us

Since our founding in 2009, Evergreen Trading has always believed that our people are the most valuable part of our business. That's why our company is 100% employee owned. It's also why we continue to invest in our employees' professional and personal development through company-sponsored training, mentorship, and a dedication to DEIB. Other highlights include:

• Automatic enrollment in the Employee Stock Ownership Plan ("ESOP")
• 401(k) plan with an employer match
• Extensive benefits offering in which Evergreen covers up to 75% of health premiums for employee and dependent coverage
• Generous time off including office closure between Christmas and New Year's Day
• Hybrid work schedule

Evergreen Trading is proud to be an equal opportunity employer, committed to a diverse and inclusive work environment. We welcome candidates from all backgrounds to apply and believe diversity enhances our creativity, innovation, and overall success. All employment opportunities at the company are based upon an individual's qualifications to perform the essential functions of a particular job and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, caregiver status, veteran status, disability status, or any other legally protected characteristics.