Administrative Assistant for the Department of Student Nutrition

Position Type: Secretarial/Clerical Date Posted: 6/25/2026 Location: Office of Student Nutrition

COLLETON COUNTY SCHOOL DISTRICT

JOB DESCRIPTION - ADMINISTRATIVE ASSISTANT

DEPARTMENT OF STUDENT NUTRITION

JOB PURPOSE

Under occasional supervision, performs varied routine-to-moderately complex secretarial, bookkeeping and clerical work requiring knowledge of practices and procedures of the District in order to effectively support the Facilities Department. Performs related work as required. Reports to the Director of Buildings and Grounds.

ESSENTIAL JOB FUNCTIONS

Performs a variety of routine-to-moderately complex secretarial and clerical duties, which include but are not limited researching and compiling data for reports, scheduling meetings and appointments, preparing meeting materials, establishing and maintaining a filing system, screening incoming mail, preparing routine administrative and statistical reports, etc. Prepares refreshments for meetings, and assists with meetings as requested. Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff person; maintains radio communications with field personnel. Greets office visitors and performs customer/public service duties as required. Processes confidential personnel documents in an appropriate manner; maintains confidential files and records containing employee information; maintains employee leave records. Assists in maintaining various records, reports and/or spreadsheets using a variety of applications and word processing software. Coordinates equipment maintenance as needed. Receives, prepares, processes and/or delegates work orders. Types, copies, files and mails various routine and confidential letters of correspondence, reports, work orders, forms, etc. Receives and responds to inquiries, requests for assistance, concerns and complaints in areas of responsibility. Operates a variety of equipment, which include a computer, printer, typewriter, copier, fax machine, telephone, calculator, paper shredder, etc.; uses clerical, computer and bookkeeping supplies. Interacts and communicates with the immediate supervisor, co-workers, other District administrators and staff, school administrators and staff, sales representatives, State Department of Education personnel, other state agencies, various outside organizations and professionals, and the general public. Attends meetings, training, workshops, etc., as appropriate to enhance job knowledge and skills. Performs duties of other clerical staff as required in their absences. Maintains neat and orderly work environment. Performs related duties as required.

QUALIFICATIONS

Requires high school diploma or GED equivalent supplemented by formal training, special courses or self-education that is equivalent to satisfactory completion of one year of college education or specialized advanced training in office administration or a closely related field, supplemented by one to two years of responsible secretarial or clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be able to type with speed and accuracy. Must possess a valid state driver's license.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall: Use strength to lift items needed to perform the functions of the job. Sit, stand and walk for required periods of time. Speak and hear. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication. Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls. WORK PLACE EXPECTATIONS Work effectively with and respond to diverse cultures or backgrounds. Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting. Have regular and punctual attendance. Follow all District policies, work procedures, and reasonable requests by the proper authorities. DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. The Colleton County School District is an Equal Opportunity Employer. Colleton County School District