Factory Administrative Assistant

Job Description

Job Description

Yakult USA, the world’s leading probiotic drink manufacturer, is hiring the Administrative Assistant at their new factory in Georgia. Must have 5+ years of administrative experience. 3+ years of Purchasing experience and Spanish Bilingual skills are highly preferred.

• Location: White, GA 30184
• Direct Hire with Excellent Benefit Package: Medical / Dental / Vision / Life Insurance, 401K with matching, Paid Holiday & PTO
• Pay range: $21/hr ~ $25/hr
• Work Hours: 5 days/week, Monday – Saturday (Sunday and another day off during weekday)
• 1st shift: 8:00am – 5:00pm (includes 1-hour unpaid lunch time)

Requirements of the Factory Administrative Assistant:

• A high school diploma, or GED.
• Spanish bilingual highly preferred.
• 5+ years of administrative experience.
• 3+ years of purchasing experience preferred.
• ADP/Payroll experience highly preferred.
• Excellent communication, interpersonal, and writing skills. Must have effective verbal and written communication skills in English.
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook).
• Ability to prioritize and handle multiple tasks in a fast-paced environment.
• Have flexibility as business needs change.
• Able to lift up to 50 pounds
• Maintain excellent organization and have high attention to detail.
• Maintain discretion and handle confidential information with sensitivity.
• Able to maintain a reliable, pleasant and professional demeanor.

Responsibilities of the Factory Administrative Assistant:

The Administrative Assistant will support the factory office in general operations, performing administrative/clerical duties, and keeping inventory.

• Answer phone lines and direct phone calls appropriately.
• Manage the front desk functions, greet and direct visitors, including factory tour visitors.
• Coordinate all office supply requests and maintain office supply room inventory.
• Organize and maintain storage and conference rooms. Keep updated schedules of conference room use.
• Maintain a clean and orderly employee meal/break room and replenish kitchen supplies.
• Perform clerical duties, including use of e mail, word processing, and spreadsheets.
• Prepare purchase orders for procurement of products (raw materials), services, and office supplies.
• Determine material requirements, generate and place purchase orders.
• Assist the production teams in analyzing inventory levels, reorder points, and material shortages (using Excel).
• Keep track of delivery schedules and verify receiving documents and items.
• Perform inventory control, ensuring that supplies are in stock by conducting monthly inventory.
• Coordinate daily factory tours for visitors
• Coordinate new hire training for employees
• Maintain high sanitation and workplace safety standards in compliance with SQF, HACCP, FDA requirements and OSHA regulations to ensure readiness for third-party audits and regulatory inspections.
• Data entry for the production management system.
• Perform common areas inspection for cleanliness
• Follow established Good Manufacturing Practices and Food Safety policies and procedures
• Provide feedback on continuous improvement opportunities.
• Ensure records are legible, clear, concise and accurate.
• Report to Management evidence of intentional or unintentional product contamination.
• Perform any other duties assigned.

TriCom Quest is a full-service employment agency serving the greater Los Angeles area. We partner with a wide range of industries, with a special focus on international companies, helping fill roles from entry level to executive leadership. Our mission is to connect employers with the right talent—and to help job seekers find positions where they can thrive and grow.

Company Description

TriCom Quest is a full-service employment agency serving the greater Los Angeles area. We partner with a wide range of industries, with a special focus on international companies, helping fill roles from entry level to executive leadership. Our mission is to connect employers with the right talent—and to help job seekers find positions where they can thrive and grow.