Payroll Specialist

Job Description

Job Description

Position Summary

The Payroll Specialist is responsible for the accurate and timely processing of payroll while ensuring compliance with all federal, state, and local regulations. This position manages payroll administration, reconciliations, tax compliance, employee inquiries, and certified payroll reporting requirements. The ideal candidate has experience processing multi-state payroll and preparing certified payroll reports for government, prevailing wage, or public works projects.

Key Responsibilities

• Process weekly, biweekly, semi-monthly, or monthly payroll accurately and on schedule.
• Prepare and submit certified payroll reports in compliance with prevailing wage and government contract requirements.
• Review timesheets, labor distributions, and wage classifications for accuracy.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Administer payroll deductions, garnishments, benefits, and other withholdings.
• Reconcile payroll registers, general ledger accounts, and payroll-related reports.
• Research and resolve payroll discrepancies and employee payroll inquiries.
• Process new hires, terminations, pay rate changes, and other employee payroll updates.
• Support year-end payroll activities, including W-2 preparation and reconciliation.
• Maintain payroll records and documentation in accordance with company policies and audit requirements.
• Partner with HR, Accounting, and project management teams to ensure payroll accuracy and compliance.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
• 2+ years of payroll processing experience.
• Experience preparing and submitting certified payroll reports.
• Knowledge of prevailing wage regulations (Davis-Bacon and related requirements preferred).
• Strong understanding of federal, state, and local payroll laws and tax regulations.
• Experience with payroll systems such as ADP, Workday, UKG, Paycom, or similar platforms.
• Advanced proficiency in Microsoft Excel.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.
• Excellent attention to detail, organizational skills, and ability to maintain confidentiality.

Preferred Experience

• Construction, engineering, government contracting, or public works industry experience.
• Multi-state payroll processing.
• Auditing payroll records and supporting compliance reviews.
• HRIS and payroll system implementation or process improvement initiatives.

Benefits

• Medical, dental, and vision insurance.
• 401k retirement account.

Pay Details: $27.00 to $37.00 per hour

Search managed by: Matthew Nolan

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.