Safety Administrator

At Moss Utilities, we specialize in underground utility installations across the DFW Metroplex. Our project experience includes commercial, single-family residential, multi-family residential, and public works infrastructure. Founded in 2016, Moss Utilities carries forward a family legacy in Dallas-Fort Worth utility construction dating back to the early 1900s. As an employee-owned company (ESOP), every team member has a stake in our shared success and the future we’re building together. Safety Administrator Position Overview We are looking for a motivated and bilingual Safety Administrator to support our Safety Training Manager and Project Managers in day-to-day safety operations. This mid-level role is central to coordinating and scheduling employee safety training, maintaining compliance records, and ensuring field crews are properly trained before mobilizing on site. The ideal candidate is fluent in both English and Spanish, comfortable communicating directly with employees and subcontractors in the field and experienced in a construction environment. You will serve as a key link between the office and the job site, helping schedule training sessions, follow up with employees by phone and email, and keep training documentation organized and current. Responsibilities Training Coordination Coordinate and schedule safety training sessions in collaboration with the Safety Training Manager and Project Managers Contact employees, subcontractors, and crew by phone and email to enroll and confirm training attendance Track training completions, certifications, and renewal deadlines using Microsoft Excel or safety management software Prepare and distribute training materials, rosters, and sign-in sheets prior to each session Follow up with employees who have missed or incomplete training requirements Maintain organized and up-to-date training records for all active personnel Communication and Field Support Serve as a bilingual point of contact (English/Spanish) for field employees regarding safety training requirements and scheduling Communicate safety policies, training schedules, and compliance notices clearly in both languages Assist Safety Training Manager and Project Managers in coordinating on-site safety orientations for new hires Relay field safety concerns and training gaps back to the Safety Training Manager for review Administrative & Compliance Support Manage training calendars and coordinate room/resource logistics for training events Input and maintain data in Microsoft Excel spreadsheets and Outlook for tracking and reportingPrepare weekly training status reports for the Safety Training Manager and Project Managers Assist with audit preparation by ensuring training documentation is complete and accessible Support the team with general administrative safety tasks as needed Support in project documentation preparation Site Safety Assistance Assist with job site safety inspections and walkthroughs when needed Distribute and explain safety materials to employees in both English and Spanish Participate in toolbox talks and safety meetings, providing bilingual support to ensure full understanding Qualifications 2+ years of experience in administrative, coordination, or safety support role Construction industry experience strongly preferred Experience scheduling, coordinating, or supporting training programs a plus Background working with diverse, multilingual crews in a field environment preferred Must be able to communicate safety requirements, conduct conversations, and prepare written communications fluently in both English and Spanish Proficient in Microsoft Office Suite — Word, Excel, Outlook, and Teams (Required) Comfortable managing spreadsheets, calendars, and email correspondence Experience with safety or project management software (e.g., Procore, iAuditor, Safety Culture) a plus OSHA 10-Hour or 30-Hour Construction Certification (or willingness to obtain upon hire) Current First Aid & CPR Certification OSHA 30-Hour Construction Certification Any additional safety or construction-related credentials Strong organizational skills with ability to manage multiple schedules and deadlines simultaneously Excellent interpersonal and phone communication skills Detail-oriented with a high degree of accuracy in data entry and record keeping Self-starter who can work independently and collaborate effectively with managers and field crews What You Get from Working at Moss An incredible culture built on our core values. Competitive pay and strong benefits. Onsite amenities include fitness center, basketball and pickleball courts, and personal training. Opportunities for professional growth and long-term career development. Employee ownership, where your hard work directly contributes to the value you build. Benefits Offered Medical, dental, and vision coverage. Life insurance, short-term disability, accident, and critical illness plans. Multiple health plan options. 401(k) with company match. Paid time off and paid holidays. Employee ownership through our ESOP program. We are an Equal Opportunity Employer committed to maintaining a Drug-Free Workplace. We participate in E-Verify, and all applicants must be legally authorized to work in the United States. #J-18808-Ljbffr Moss Utilities