ADMINISTRATIVE MANAGER

Administrative ManagerJob Number: 417094Job Announcement Administrative Manager Chicago Police Department Education and Training Group Number of Vacancies: 1 (Additional vacancies possible pending budget approval) Starting Salary: $91,788.00 annually Applications for this position will be accepted until 11:59 pm Central time on 10/28/2026. Successful candidates must pass a drug screen and a background investigation. Persons offered employment must pass all pre-employment exams before appointment. Under direction, the role will be responsible for procurement actions as related to the Chicago Police Department's Education and Training Group, and performs related duties as required.Essential DutiesPrepares reports on productivity/performance, operating and personnel costs and administrative work operations for management reviewAddresses concerns tied to ETG budget management while coordinating with vendors and adhering to contract specifications and documentationPrepares reports and presentations tied to ETG budget and resource allocationManages staff engaged in various administrative and clerical support activities including purchasing, timekeeping and payroll, personnel processing, record keeping, facilities maintenance, voucher processing and accounts payable functionsDevelops and implements administrative work procedures to ensure the efficiency of support functions and office operationsPrepares budgets and oversees the maintenance of accounting and financial records and prepares various fiscal reports to account for corporate and non-corporate fund expendituresCoordinates the preparation of contract specifications and documents for the purchase of equipment, professional services and other goods and suppliesCoordinates with vendors, consultants and City personnel to facilitate the implementation of new information systems and acquisition of new computer equipmentOversees the preparation of operation and special program budgetsCoordinates work efforts with the Department of Finance on accounts payable functions, authorizing payment to vendors for goods and services receivedAdvises management on budgetary requirements and personnel rules, policies and proceduresAdministers personnel programs at the district or departmental level including employment hiring and processing, progressive discipline, and employee relations functionsEnsures proper maintenance of facilities including provision of needed custodial services and maintenance and storage of recordsEstablishes work standards and evaluates staff performancePrepares reports on productivity/performance, operating and personnel costs and administrative work operations for management reviewPrepares grant applications for federal and state funding of programs, as requiredParticipates in projects to streamline administrative and programmatic procedures to create cost efficienciesAdditional duties may be required for this position. This position is exempt from the career service.Minimum Qualifications Education, Training, and ExperienceNine (9) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to the responsibilities of this position, ORGraduation from an accredited college with an associate's degree in business administration, public administration, or a directly related field, plus seven (7) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to the responsibilities of this position, ORGraduation from an accredited college or university with a bachelor's degree in business administration, public administration or a directly related field, plus five (5) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to this position, ORGraduation from an accredited college or university with a master's degree in business administration, public administration or a directly related field, plus four (4) years of budgetary, personnel or office administration experience, of which two (2) years are in a supervisory role related to this position.Note: You must provide your transcripts or diploma at the time of processing, if applicable.Selection Requirements This position requires applicants to complete an interview, which will include both a written exercise and a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview and assessments will be selected.Commitment to Diversity To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here. All references to political sponsorship or recommendation must be omitted from all application materials submitted for City employment. The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.