Administrative Specialist

Job Title: Administrative Professional Senior Location: Atlanta, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 300879 About Us Georgia Tech's Mission and Values Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: Students are our top priority. We strive for excellence. We thrive on diversity. We celebrate collaboration. We champion innovation. We safeguard freedom of inquiry and expression. We nurture the wellbeing of our community. We act ethically. We are responsible stewards. Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact. Department Information Join the Office of the President at Georgia Tech and help advance the mission of one of the nation's top public research universities. You will support senior leadership while contributing to initiatives that impact students, drive innovation, and shape the future of higher education. If you are a highly organized professional who wants to make a meaningful impact working in a fast‑paced executive office environment, we invite you to apply. This position is in person and general hours are 7:30 am‑4:30 pm (Monday‑Friday). Job Summary Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff. This position may supervise lower level administrative staff. Responsibilities Prepare and manage department budget; generate associated reports Coordinate Payroll and HR related functions (time‑keeping, PSFs, paperwork processing, etc.) Coordinate unit purchasing process; track and manage purchasing activities Originate and process correspondence, reports and other documentation Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems Plan meetings and other events to include scheduling, reservations, arrangements, etc. Make travel arrangements for unit staff management and staff as directed Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures Provide training and ongoing work guidance (may include supervision) to administrative staff members as required Perform other duties as assigned Required Qualifications Educational Requirements : High school diploma, GED Certificate or Vocational School Diploma Required Experience : Six to eight years of job related experience Preferred Qualifications Customer service oriented Ability to anticipate needs and proactively solve problems. Exceptional prioritization and organizational skills Ability to coordinate multiple complex initiatives Sound judgement and discretion Cover letter REQUIRED Proposed Salary Proposed Salary Range commensurate with experience: $42,797-$52,000 Knowledge, Skills, & Abilities SKILLS This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in use of advanced office and financial related computer applications is required. USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on‑line at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on‑line at Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P‑Card). This position will not travel This position does not require security clearance. Background Check A successful candidate must be able to pass a background check. Please visit: #J-18808-Ljbffr