Building Office Assistant

Building Office Assistant

The Building Office Assistant will provide administrative and secretarial support to the Building Principal and Assistant Principal to include ensuring compliance of activities with financial, legal and administrative requirements and providing information, recommendations and/or direction to students, faculty, staff and the general public. Assures smooth and efficient operation of the school office to maximize positive impact on the education of children.

Essential duties and responsibilities include the following. Other duties may be assigned.

• Screens inquiries of staff, students, parents, the public, etc. (e.g. phone calls, visitors, etc.) for the purpose of taking appropriate action, interpreting and applying policies and procedures and/or directing to appropriate personnel for resolution.
• Compiles data from a wide variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of programs and/or activities (e.g. appointments, meetings, conferences, workshops, travel and accommodations, work assignments, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance with established guidelines.
• Maintains student records such as class rosters, weekly attendance reports, enrollment, and student files. Call the homes of absent students who have not called the school.
• Maintains a wide variety of manual and electronic documents, confidential and non-confidential files and records (e.g. calendars, appointment schedules, resource materials, etc.) for the purpose of providing up-to-date reference and audit trail. Submits required records, complete and concise reports on time.
• Registers students to the building. Assists with assigning students to classrooms.
• Assists with student health needs and administers basic first aide to students.
• Oversees the requisition and storage of equipment, supplies and materials for the purpose of ensuring the availability of required items. Maintains inventories of supplies and materials for the purpose of ensuring items' availability.
• Performs record keeping and clerical functions (e.g. scheduling, copying, instructional materials, filing, compiling lists, etc.) for the purpose of supporting assigned Administrator and/or department.
• Prepares written materials (e.g. reports, forms, letters, memos, budgets, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. Prepares school newsletter.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing a variety of administrative requirements.
• Responds to inquiries in a timely manner from a wide variety of internal and external parties (e.g. district staff, other schools, state and federal agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, education and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Typically requires a high school diploma at a minimum. Job related experience with increasing levels of responsibility is desired.

Communication Skills

Must possess the ability to communicate effectively with a variety of individuals and groups from all levels of the organization. May communicate with parents or guardians of the student(s). Individual must have effective listening skills.

Analytical and Reasoning Skills

Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data. Ability to work with a variety of data. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines

Technology Skills

Must be able to use the computer, process electronic requests and to enter accounting information. Able to retrieve and print information from various computer programs when needed.

Physical Demands and Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 33% sitting, 33% walking, and 34% standing. This job is performed in a generally hazard free environment.

Other Duties As Assigned

Will perform other duties as may be assigned by the superintendent or designee, necessary and appropriate to achievement of the program and/or District goals and objectives.

Non-Discrimination Statement

The Sioux City Community School District offers career and technical programs in the following areas: Business & Marketing, Family & Consumer Science, Health Science, and Industrial Arts, Technology, & PLTW. The Sioux City Community School District is an equal opportunity/affirmative action employer and does not discriminate on the basis of race, creed, color, sex, sexual orientation, genetic information (for employment), national origin, religion, age (for employment), disability, socioeconomic status (for programs), marital status (for programs), or veteran status (for employment) in its educational programs and its employment practices.