Payroll Manager

Payroll Manager

Apartment Management Consultants (AMC) is a leader in the property management industry. Our passion for helping people, creating authentic relationships, and common values has established a working environment that undeniably stands out. Every day our associates have the opportunity to collaborate together in a thriving culture with a determined attitude that inspires and rewards original ideas. AMC provides significant career advancement opportunities, competitive compensation, benefits, and incentive programs.

We are currently seeking a Payroll Manager!

The Payroll Manager is responsible for overseeing payroll accounting operations, tax compliance, financial reconciliations, and payroll system administration for a multi-state workforce of over 4,000 employees. This role serves as the primary subject matter expert for payroll-related accounting, payroll tax balancing, reporting, audit support, and payroll system configuration and case management.

This position closely partners Payroll, Finance, HR, and external vendors to ensure accurate payroll processing, regulatory compliance, strong internal controls, and efficient payroll operations. This role is a key component of AMC's growth strategy, managing, advising, and leading elements of payroll and payroll technology at the Company, as well as driving continuous process improvement initiatives in a fast-evolving organization and industry.

The ideal candidate combines deep payroll expertise with strong accounting knowledge, advanced payroll system administration experience, while exhibiting a proactive and analytical approach to problem-solving and operational efficiency.

Responsibilities include:

Payroll Accounting & Financial Reconciliation

• Prepare and reconcile bi-weekly payroll-related journal entries and general ledger postings.

• Perform payroll account reconciliations including liabilities, accruals, clearing accounts, and expense allocations.

• Support month-end and year-end close processes related to payroll accounting activities.

• Partner with Finance and Accounting teams to ensure accurate payroll financial reporting and audit readiness.

• Maintain payroll accounting documentation and support internal control compliance.

Tax Compliance & Payroll Audits

• Conduct bi-weekly payroll tax balancing and reconciliation for federal, state, and local jurisdictions.

• Ensure timely and accurate payroll tax filings, deposits, amendments, and year-end reporting.

• Monitor regulatory changes and coordinate payroll tax updates within payroll system.

• Research and resolve payroll tax notices and agency inquiries.

• Support internal and external payroll tax audits with required documentation and analysis.

Banking & Payment Processing

• Perform payroll bank reconciliations and research outstanding items or discrepancies.

• Process payroll-related payments including garnishments, tax levies, ACH transactions, wire transfers, and vendor payments.

• Support payroll funding activities and maintain payment approval controls.

• Coordinate payment issue resolution with banking institutions and third-party vendors.

Payroll System Administration & Reporting

• Serve as primary payroll system administrator supporting payroll configuration, maintenance, troubleshooting, and optimization.

• Manage case creation, escalation, tracking, and resolution.

• Configure payroll rules, earnings, deductions, taxes, and user security access.

• Develop advanced reporting and dashboards using People Analytics.

• Generate payroll analytics, labor reporting, audit reports, and compliance reporting for leadership and business partners.

Audit Support & Internal Controls

• Support internal and external audits by providing documentation, reconciliations, and control evidence.

• Maintain payroll procedures, workflow documentation, and internal control processes.

• Ensure compliance with company policies, payroll regulations, and audit requirements.

• Identify risks and recommend process or control improvements.

Process Improvement & Operational Efficiency

• Lead payroll process improvement initiatives focused on efficiency, accuracy, and automation.

• Identify opportunities to streamline workflows and reduce manual processing.

• Partner cross-functionally to improve payroll-related processes and reporting capabilities.

• Assist with payroll system upgrades, testing cycles, implementations, and system enhancements.

Requirements:

Experience: • Minimum 5 years of progressive payroll accounting, payroll operations, or financial systems experience at a large national or international organization.

• Experience with multi-state payroll tax compliance, payroll reconciliations, and payroll accounting required.

• Prior experience supporting payroll systems administration, reporting, and process improvement initiatives preferred.

• Experience supporting audits and internal controls strongly preferred.

Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. Equivalent combination of education and experience may be considered.

Certification: Certified Payroll Professional (CPP) certification required and must remain in good standing.

Technical Skills :• Advanced UKG Pro (UltiPro) experience required, Workday experience nice to have, including system administration, reporting, and case management.

• Strong understanding of payroll accounting and general ledger processes.

• Advanced Microsoft Excel skills including pivot tables, lookups, formulas, and data analysis; PowerBI experience a plus.

• Experience with payroll reporting tools, banking platforms, and financial systems preferred.

• Experience using UKG People Analytics strongly preferred.

Competencies (Skills, Knowledge, and Abilities):

• Leadership and management capabilities with the ability to build and lead high-performing Payroll teams with a proven history of impactful client and customer relationships and demonstrated efficiency and effectiveness; experience within the financial services and/or real estate industry a plus.
• Highly disciplined and able to make independent decisions and work with limited supervision while excelling in a fast-paced, dynamic, and demanding environment.
• Excellent verbal and written communication skills with the ability to present sophisticated issues in a clear and persuasive manner.
• Demonstrated skills in interpersonal communication to establish and build internal and external relationships, manage vendors and service providers, and effectively interact with executives, senior-level management groups, clients, and other team members.
• Excellent project management skills and evidenced ability to take initiative in the area(s) of focus to develop and execute a project plan from conception through implementation and evaluation.
• Driven; a quick study with internal drive to be effective in a high-growth organization – a self-starter that requires minimal direction.
• Ability to read, write, and communicate effectively to create and make presentations to team members, executives, senior leaders, and others, and to develop policies, procedures, memos, and other documents used for communicating, training, or implementing planned projects and initiatives.
• Uncompromising integrity and no history of disciplinary offences as a Payroll professional or in any other capacity.
• Inquisitive, engaged, and initiative-taking in identifying Payroll issues and risks and proposing creative and effective solutions with a commercial mindset; ability to deal with complexity and ambiguity simultaneously and translate complex business, technology, finance, legal, and risk issues into clear and simple guidance for a variety of clients and stakeholders.
• Resourceful, organized, and ability to manage multiple assignments and priorities.
• Commitment to excellence – perform duties at the highest level possible on a consistent basis.
• Ability to prioritize and manage time effectively.

Compensation: Full Time - $105,000 - $125,000 Annually

• Vacation & Sick Time for Full & Part-Time Employees
• Health and Wellness Programs
• Empower 401K and Roth IRA- Including Free Financial Advisors and Employer Match
• 9 Paid Holidays per year
• Employee Referral Incentives
• Bonus and Commission Opportunities
• Employee Rent Discount Program
• Professional Development Training
• Medical, Dental, Vision, Life, Accident, Critical Illness, Hospital Indemnity, and Short-Term Disability coverage is available

*Outlined benefits are subject to change and may vary based on location or employee status*

If you are looking for an exciting employment opportunity, AMC is the employer for you!

AMC, is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity), age, disability or genetic information.

Candidates will be required to pass a background and drug screening. A conviction will not necessarily disqualify a candidate from employment. Qualified Applicants with arrest or conviction records will