Executive Assistant

Responsibilities Manage a complex, constantly evolving calendar, prioritizing requests against immediate and long‑term business outcomes while anticipating conflicts before they arise. Coordinate friction‑free travel itineraries, corporate bookings, and comprehensive expense reporting with high accuracy. Build seamless partnerships across internal teams to facilitate seamless collaboration across leadership offices. Orchestrate the planning, preparation, and execution of several leadership meeting agendas. Write, refine, and distribute the executive's weekly extended leadership updates, monthly team‑wide memos, and critical organization announcements, ensuring alignment with organizational tone and strategic objectives. Partner directly with the executive to conceptualize, storyboard, and design compelling slide decks for All‑Hands meetings, stakeholder syncs, and large‑scale internal presentations. Attend leadership meetings to take high‑level strategy and translate it into clear, actionable updates for broader corporate distribution. Orchestrate the planning, logistical footprint, and agenda setting for critical operational meetings (weekly leadership, monthly syncs, quarterly planning sessions). Lead and execute ad‑hoc operational initiatives from conception to completion, tracking cross‑functional milestones and ensuring accountability across various teams. Act as a critical gatekeeper and proxy when appropriate, ensuring urgent requests are triaged and prioritized correctly. Requirements 5+ years of experience supporting executives (VP or C‑Suite level) within a fast‑growing technology, SaaS, or healthcare environment. Highly organized: The ability to balance multiple competing, urgent priorities without letting anything drop. Experience managing complex travel and logistics. Communication Mastery: Exceptional written and verbal communication skills, with a proven track record of writing corporate comms and translating complex strategies into accessible employee messaging. Presentation Portfolio: High proficiency in presentation design (Google Slides) with the ability to visually build a cohesive story arc and create clean, professional visual designs. Business Acumen: Strong understanding of corporate structures, organizational goals, and operational metrics. Technical Savvy: Expert navigation of enterprise toolsets (Google Workspace, Slack, Salesforce, and modern project management software). Sovereign Execution: Absolute discretion handling highly confidential information, paired with high emotional intelligence and low ego. Strategic Relationship Management: Ability to navigate complex organizational dynamics with emotional intelligence and diplomacy. #J-18808-Ljbffr