Front Desk Manager

Front Desk, Membership & General Administration Guest greeting & hospitality — Welcome callers and guests with a warm, polished, and professional presence Inbox & communication support — Monitor shared inboxes, respond to inquiries, and ensure timely, accurate communication Event logistics — Assist with scheduling, coordination, vendor communication, and day‑of event support Catering & setup support — Provide light administrative assistance for catering, event prep, and internal coordination Data & web management — Support updates to internal systems, digital records, and member‑facing information Interview scheduling — Coordinate interviews, maintain organized candidate files, and ensure a smooth candidate experience ATS management — Update pipelines, track candidate progress, and support the full candidate lifecycle Candidate outreach — Assist with communication, follow‑ups, and scheduling touchpoints Project management — Support ongoing administrative, operational, and cross‑departmental projects Office operations — Maintain accurate digital and physical records; assist with errands, supply runs, and general office upkeep Invoice processing — Assist with receiving, organizing, and preparing invoices for review Expense tracking — Support coding, logging, and reconciling expenses in coordination with the Controller Payment preparation — Help prepare payment packets, vendor documentation, and weekly check runs Recordkeeping — Maintain organized digital and physical financial files, statements, and receipts Reporting support — Assist with pulling data, updating spreadsheets, and preparing simple financial summaries Compliance & accuracy — Ensure documentation is complete, accurate, and aligned with internal accounting procedures Membership inquiries — Assist with inbound interest, initial screening, and information requests Member communication — Support onboarding, follow‑ups, and ongoing member service needs Recordkeeping — Maintain organized membership files, communication logs, and status updates Event & Reservation Coordination (Future) Reservation support — Assist with future dining, event, and experience reservations Event coordination — Support planning, communication, and execution of club programming and member events Required Skills & Qualifications Comfortable using Microsoft Office (Word, Excel, Outlook) and Google Suite Experience with ATS platforms preferred Strong communication skills and a warm, professional demeanor 1–2 years of experience in hospitality, administration, or customer service (preferred, not required) Reliable, detail‑oriented, and eager to grow Why Join BIBA Social Be part of the Founding Team of a new, invitation‑only private club Grow across HR, recruiting, events, guest services, accounting, and operations Flexible scheduling with steady monthly work Supportive team that values professionalism, curiosity, and excellence BIBA Social is an Equal Opportunity Employer committed to fostering a diverse workplace (M/F/D/V). Applicants must have legal permission to work in the United States. #J-18808-Ljbffr BIBA Social