Director of Finance

Bloomingdale School of Music's (BSM) mission is to provide access to high-quality music education for all its students, regardless of background. Roughly 800 students of all ages participate in group classes, private lessons, and performances each week. Bloomingdale maintains an unwavering commitment to providing support for individuals from underserved communities, not only to prepare talented students for more advanced musical study but also to open doors to the musically curious who may otherwise be financially prohibited from taking up an instrument. More information may be found at the school's website

The Director of Finance will work closely with the Executive Director and the finance staff to maintain finance functions across Bloomingdale School of Music, including maintaining budgets with department leaders and coordinators, overseeing internal financial controls and the annual audit, budget forecasting, tuition tracking and planning, and board reporting. This position reports to the Executive Director, meets regularly with the Board of Directors, and oversees the finance staff. We are looking for an organized individual who is comfortable switching between tasks and juggling multiple priorities.

FINANCIAL MANAGEMENT

• Support the Executive Director in preparing and implementing the annual organizational budget.
• Work with directors and program managers to manage and track their budgets
• Oversee Finance staff who update the general ledger and coordinate accounts payable; ensure all income and expenses are correctly entered and coded in QuickBooks and accounts are reconciled to internal documents.
• Lead the monthly financial close and reconciliation process.
• Maintain budget spreadsheet and controls; prepare financial reports including budget-to-actual reports, statement of cash flow, and other ad-hoc reports as required.
• Prepare and manage the annual audit; regularly review internal financial controls and ensure all policies and procedures are clearly documented and communicated.
• Serve as a staff designee to the Board of Directors, specifically the Audit & Finance Committee, and work with the Executive Director and Board Treasurer to prepare materials for quarterly committee and board meetings.
• Support the Development team with grant budget preparation, grant reporting, and tracking of restricted funding.

HUMAN RESOURCES

• Partner with the Senior Director of Operations to oversee finance staff who maintain up-to-date filing systems, including confidential materials, and track time-off requests.
• Other related assignments as necessary.

SKILLS AND QUALIFICATIONS

• Bachelor's or equivalent experience required.
• 3+ years of operations and financial management experience, preferably in a nonprofit setting.
• Strong understanding of nonprofit finances and budgeting required.
• Demonstrated ability to troubleshoot IT challenges.
• Highly organized and able to prioritize tasks.
• Systems-oriented.
• Ability to work with frequent interruptions and to simultaneously supervise a variety of tasks.
• Ability to solve challenges in a timely and creative manner.
• Positive, can-do attitude.
• A personable, positive, and professional demeanor.
• This position deals with a lot of confidential information: highly professional and able to manage confidential information.
• Proficient with Microsoft Office Suite and Google Drive.
• Knowledge of QuickBooks

HOURS

• This position requires a 40 hour/week schedule with core hours of M-F 10 AM - 4 PM required. Flexibility around remote work; some hours at the school are required.