Document Control Administrator
WorkLLama
We are seeking a detail-oriented and organized Document Control Specialist / Administrative Assistant to join our team. In this pivotal onsite role, you will manage our document filing and archival systems, ensure high-precision data entry, and support overall supplier transparency operations. You will collaborate closely with cross-functional teams, leverage tools like Microsoft Word and Excel to organize vital records, and play an essential part in maintaining operational efficiency across departments. Responsibilities Organize, file, and archive physical and digital documents systematically to ensure easy retrieval. Establish and maintain consistent document naming conventions and categorization standards. Perform high-accuracy data entry across various internal systems and update supplier information records. Monitor supplier transparency processes by maintaining comprehensive records of supplier communications and document approvals. Conduct routine document audits to verify compliance with quality standards and company guidelines. Create, format, and edit official company documentation using Microsoft Word. Utilize Microsoft Excel for data manipulation, formulas, pivot tables, and visual reporting (charts/graphs). Collaborate with team members on operational projects and communicate across departments to resolve issues promptly. Participate actively in team discussions, sharing workflow insights and continuous improvement feedback. Learn and adapt quickly to new software applications, document approval platforms, and digital tools. Education High school diploma or equivalent required. Associate or bachelor's degree preferred. Experience Proven experience in document management, data entry, or administrative support. Prior experience in Quality Assurance (QA) is a plus. Demonstrated proficiency in Microsoft Word and Excel (including formulas and pivot tables). Additional Information Schedule: 100% Onsite role with a strict 8:00 AM CST start time. Physical Requirements: Must be able to safely lift 15-20 lbs on a regular basis for filing/archiving, and stand or sit for extended periods. #J-18808-Ljbffr WorkLLama
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