Specialist, Accounts Payable

Accounts Payable Specialist

The Accounts Payable Specialist in Ft. Worth, TX completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

Essential Job Functions:

• Perform month-end financial close responsibilities. Prepare data for financial statements using applicable systems (e.g., preparing journal entries, coding invoices).
• Reconcile Accounts Payable to sub ledger and review aged balances.
• Manage and prepares all invoices on a daily basis and routing for approvals.
• Charge expenses to accounts and cost centers by analyzing invoices and recording entries.
• Pay vendors by monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Evaluate and reconcile all vendor statements and manage all inquiries.
• Assist with accounts payable reporting and analysis on a monthly basis.
• Evaluate all accounts payable balances and resolve unpaid invoice issues.
• Coordinate with various departments to ensure invoice and purchase order match.
• The following job functions not required at each location:
• Prepare journal entries, weekly aging report, and account reconciliations of general ledger and customer accounts.
• Work with supervisor and/or expense approver to monitor and schedule payment for expense reports according to travel and expense report guidelines.
• Responsible for all document retention systems for business unit.
• Process accruals on a monthly basis.
• Maintain up to date files.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• Associate's degree in Accounting and/or Finance preferred. Bachelor's degree a plus.
• 0-3+ years of directly related financial clerical experience, with experience in accounts payable.
• Experience in manufacturing environment preferred.
• ERP systems and Automated A/P processing experience or exposure is ideal.

Computer Skills

• Ability to use a personal computer utilizing spreadsheet and word processing software applications, databases, and automated systems to accomplish work.
• Advanced/Intermediate skill level with Microsoft Office Suite; Word, Excel, Project, and PowerPoint preferred.
• Experience with ERP Systems. Familiarity with Infor LN preferred.

Other Skills, Abilities, or Competencies:

• Strong work ethic and can-do work style.
• Ability to create advanced reports in Excel.
• Contributes to building a positive team spirit.
• Balances team and individual responsibilities.
• Strong analytical, administrative, and problem-solving skills.
• Ability to build morale and group commitments to goals and objectives.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to ensure business adherence to accounting policies and procedures.
• Polished group and interpersonal communication skills, both written and verbal.
• Puts success of team above own interests; supports everyone's efforts to succeed.
• Exhibits objectivity and openness to others' views; gives and welcomes feedback.
• Excellent organizational skills and ability to multi-task in a changing environment.
• Advanced knowledge and understanding of general accounting techniques, principles, and procedures.
• Must be self-motivated, goal oriented, quality-driven, and capable of working with minimum supervision.
• Ability to prioritize multiple tasks, work effectively within time constraints and deadlines, and maintain composure.
• Must possess integrity and be able to manage confidential information with the utmost care, security, and discretion.
• Strong attention to accounting details to assist in producing accurate financial statements and processing accounts payable.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

Other Qualifications, Experience, or Requirements:

• Requires a valid motor vehicle operator's license and the ability to operate a motor vehicle while carefully observing all traffic rules and regulations.
• Requires the ability to use a variety of office/production related equipment such as a telephone and photocopier.
• Work beyond the traditional 40 hours per week may be required as workload or projects dictate, including weekends and holidays.

Work Environment:

• The employee must occasionally travel on Company business.
• The employee must occasionally wear a hard hat and eye protection while working in manufacturing areas.
• The noise level in the work environment is moderate while working in the office but may be loud while working in production areas.