Lead Coordinator - Equipment Buying Program

Equipment Order Coordinator

Sunoco LP is the largest fuel distributor in the Americas. One segment of our business is the supply of fuel to gas station operators and other distributors that supply gas stations. As a value-added service to our customers, we have negotiated group buying deals to provide fuel dispensers, point of sale, and other equipment at favorable prices. Sunoco may also provide equipment as part of the capital consideration for new or renewal supply contracts. The individual in this role will receive orders from external customers and internal account managers, create SAP purchase orders, and process the necessary rebilling to customers or internal capital accounts for contract deals. The role will also involve monitoring multiple Salesforce queues and working with vendors to make sure equipment is correctly ordered, delivered, and invoiced.

Essential Duties and Responsibilities:

Coordinates and tracks ordering of equipment and materials that are available through the buying program, including fuel dispensing equipment, point-of-sale, and tank gauge systems

Develop a general understanding of the available equipment and dependencies and work with customers and internal account teams to confirm orders. Proactively engage with customers to remind when confirmations or special information has been requested and has not been received

Update systems to provide visibility to management and customers as to orders received and order status, respond to inquiries from internal and external customers

Enter purchase orders in SAP and ensure timely approval, confirm vendor has received and shipped orders correctly

Required to review and process related vendor invoices in SAP and follow procedures to approve payment and rebill charges to customers or internal capital accounts

Work with accounting to balance clearing accounts and close out entries monthly to ensure all equipment has been properly billed to customers or internal capital

Interface with customers and account teams, resolve issues or promptly escalate as necessary and ensure excellent service is provided to internal and external customers

Meet with key vendors on a regular basis to review open orders and escalate to ensure timely receipt and processing

Working Conditions:

• Usually, normal office working conditions
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing
• Occasional overnight travel may be required
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment

Requirements:

HS diploma with 5+ years of experience

Bachelor's degree preferred

Excellent interpersonal, oral & written communication skills

The ability to work in a team environment as well as independently

Must possess the ability to work in a fast-paced environment with competing priorities

Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point)

Preferred Qualifications:

Knowledge of Accounting and Accounts Payable policies

Salesforce, Smartsheet, and SAP experience a plus