Senior Office Assistant

Job Title

HF Foods Group, Inc. is a leading distributor of international foodservice solutions to Asian restaurants and other businesses across the United States. With 15 distribution centers strategically located throughout the nation, HF Foods Group aims to supply the increasing demand for Asian American restaurant cuisine.

Primary Functions

The Senior Office Assistant provides advanced administrative and operational support, ensuring efficient office functions while taking on increased responsibility in coordination, process improvement, and cross-team support. This role serves as a key resource to leadership and junior staff, helping maintain a productive and organized work environment.

Essential Duties And Responsibilities

• Oversee daily office operations to ensure smooth and efficient workflows
• Provide high-level administrative support to managers and leadership
• Coordinate schedules, meetings, travel arrangements, and company events
• Act as the primary point of contact for office-related inquiries
• Maintain and improve office procedures, systems, and documentation
• Assist in onboarding and training of new administrative staff
• Manage office supplies, vendor relationships, and budget tracking
• Prepare reports, presentations, and internal communications
• Support HR, finance, or operations teams with administrative tasks as needed
• Identify process improvements and implement efficiency initiatives

Skills And Qualifications

• 35+ years of office administration or administrative support experience
• Proven ability to handle multiple priorities with minimal supervision
• Strong organizational, problem-solving, and communication skills
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Experience supporting multiple stakeholders or departments preferred
• Demonstrated leadership or mentoring experience is a plus

Education And/Or Training

• Associate's or Bachelor's degree in Business Administration, or related field required.
• At least 3-5 years of professional administrative support experience in a professional office environment preferred.
• Bilingual in Chinese or Spanish preferred.

Work Conditions

(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Office and warehouse environment
• Occasional periods of standing or sitting for extended periods of time
• Required wearing of appropriate PPE
• Exposure to hot/cold weather and loud noises in a warehouse environment
• Frequent computer and telephone use
• Frequent communication with people throughout the day

Equal Opportunity Employer

HF Foods Group emphasizes and provides equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.