Talent Operations Specialist
Artech
People & Talent Operations CoordinatorThe People & Talent Operations Coordinator is a crucial role within our Talent pod, responsible for driving operational excellence across two core pillars: our Contingent Workforce Program and our onboarding compliance workflows (including Background Checks and I-9 verification). This individual will serve as a subject matter expert and the primary point of contact for stakeholders, vendors, and hiring managers, ensuring a seamless, compliant, and highly efficient onboarding experience for all workers.Contingent Workforce ManagementProgram Oversight: Manage the end-to-end contingent workforce lifecycle, including the onboarding, tracking, and offboarding of temporary, contract, and freelance workers.System Governance: Maintain precise, up-to-date contract worker records within the HRIS/VMS, ensuring 100% data integrity and compliance with internal policies.Vendor & Partner Collaboration: Partner closely with third-party staffing agencies and vendors to facilitate timely placements, monitor contract compliance, and audit tax/legal documentation.Stakeholder Enablement: Serve as the main point of contact for business managers regarding contingent talent, addressing inquiries, troubleshooting access (including IT ticket management), and providing operational updates.Reporting & Analytics: Generate monthly/quarterly metrics on contingent workforce utilization, cost analysis, and contract tenure to inform business decisions.Compliance & Talent Onboarding SupportBackground Checks & Screening: Initiate, track, and review comprehensive background screening workflows for new hires, flagging and escalating discrepancies as needed.Employment Eligibility (I-9 / E-Verify): Oversee the Form I-9 verification process and employment eligibility workflows, ensuring strict adherence to federal regulations and timeline compliance.Cross-Functional Support: Partner with the broader Talent pod (Candidate Support and Employee Onboarding) to provide operational redundancy and coverage during peak hiring seasons.Qualifications & SkillsExperience: 2–5 years of progressive administrative or operational experience within an HR/Talent Function (RIV 4 level autonomy expected).Technical Savvy: Hands-on experience with HRIS and VMS platforms; direct familiarity with Workday, ServiceNow, Jira, or Smartsheet is highly preferred.Compliance Acumen: Proven experience managing background check platforms, Form I-9 verification, and handling highly sensitive employee data with strict confidentiality.Communication & Presence: Exceptional verbal and written communication skills; ability to partner professionally with external vendors and internal leadership.Execution & Agility: A proactive, motivated self-starter who thrives with minimal guidance, effectively prioritizes a high volume of requests, and navigates fast-paced organizational changes with ease.Tools: Intermediate to advanced proficiency in Google Workspace.Education: Bachelor's degree preferred, or equivalent practical experience. Artech
- ...institutions. We work as one team across New York City, San Francisco, London, Copenhagen, and Pangyo. The Role As our Talent Operations Specialist, you will own and scale the engine behind how Normal hires world-class talent across hardware, software, and AI. You sit...SuggestedImmediate startShift work
$90k - $100k
...Description Job Description Job Description / Qualifications Japanese electronics manufacture seeks People Operations & Talent Acquisition Specialist in Santa Clara, California! Job Title: People Operations & Talent Acquisition Specialist Department: HR...SuggestedLocal areaOverseasVisa sponsorshipActus Consulting Group
Santa Clara, CAa month ago$90k - $110k
...builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our... ...collaboratively, we endeavor to achieve great results.As a Legal Operations Specialist, you will be the initial point of contact for operational...SuggestedFull timeWork experience placementWork at officeRemote workWork from homeRelocation packagePalantir Technologies
Palo Alto, CA3 days ago$90.27k - $100k
...Facilities Specialist II Stanford Libraries is seeking a full-time Facilities Specialist... ...working independently, solely supporting the operations, maintenance, repair, upkeep,... ...diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy...SuggestedFull timeTemporary workWork at officeLocal areaNight shiftStanford
Stanford, CA3 days ago- Matternet is hiring a People Operations Coordinator to own and improve recurring processes that keep our employees supported and the company running smoothly. Reporting to the Head of People and based onsite at our Mountain View headquarters, you’ll manage core People...Suggested
- ...contract Department: People & Culture / Talent Acquisition About the Role We... ...for a Contract Talent Acquisition Specialist specializing in Finance recruiting to join... ...for future opportunities. Recruiting Operations & Analytics Maintain accurate and timely...Full timeContract workWork at officeImmediate startRemote work
Birdeye
Palo Alto, CA5 days ago $172.55k - $203k
...Senior Hardware Operations Program Specialist Our mission at Oura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Oura...Contract workWork at officeLocal areaFlexible hoursShift work2 days per week3 days per week$60k - $90k
...Job Description Job Description Events & Operations Specialist Job Title: Events and Operations Specialist Department: Strategic Partnerships & University Relations (SPUR) Reports to: Vice President for Strategic Partnerships & University Relations...Full timePalo Alto University
Palo Alto, CA13 days ago$105k - $145k
...silicon powering the next generation of compute. We're roughly doubling headcount over the next 18 months and need a People Operations Specialist to be the operational backbone that growth depends on: onboarding every new hire cleanly, keeping our systems and records accurate...H1bVisa sponsorshipWork visaDensityAI
Mountain View, CA18 days ago$90k - $120k
...constellation of next-generation smart weather balloons targeting the most critical atmospheric data. We design, manufacture, and operate our own balloons, using the data they collect to generate otherwise unattainable weather intelligence. Our mission is to eliminate...Temporary workWork at officeShift work- ...Sustainability Lighthouses for breakthroughs in efficient operations. With our global reach, we ensure the global supply... ...Sandisk is seeking an energetic and highly organized Early Talent Recruiter & Program Specialist to support our global emerging talent strategy. This...Full timeTemporary workWork experience placementInternshipWork at officeRemote workFlexible hoursShift work
San Disk Corp
Milpitas, CAa month ago - ...Required: • As part of our small and growing recruiting team, you’ll partner with recruiters and hiring managers to identify the best talent in the world. • You'll be a frontline ambassador for Nest and ensure a great candidate experience whether it's the initial call,...Full time
Mindlance
Palo Alto, CAmore than 2 months ago $72k - $95k
..., highly motivated, and focused on engineering excellence. We operate with a flat organizational structure, and all employees are expected... ...are seeking a dedicated and detail‑oriented People Operations Specialist to join our global People Operations team. In this role, you...Temporary work$79k - $103.99k
...for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers... ...join our team as we help shape a brighter way forward. The Operations Specialist acts as a crucial support pillar for the Project Management...Daily paidContract workLocal area- ...coordinating with trustees, and keeping clients informed—you already have the skills that matter most for this role. As a Legal Operations Specialist, you'll use your deep understanding of bankruptcy practice to help law firms transform how they work with Glade AI. This...OverseasShift work
$92.58k - $144.16k
...appropriately used during your application and interviews which can be found here . About this Role We are seeking a Revenue Operations Specialist to join our dynamic Revenue Operations team. In this role, you will be a key partner to our Sales organization, focusing on...Full timeContract workTemporary workWork at officeRemote workFlexible hoursShift work$84k - $120k
...Talent Acquisition Specialist Fenwick is seeking a Talent Acquisition Specialist who will be responsible for the full cycle staff recruiting... ...specifications, behaviors and skills required; understand business operations and develop recruiting strategies Partner with HR...Temporary workLocal areaFlexible hours- ...fast, Quality Follows Obsess over customers Be a part of this exciting journey with us! About the Role We're looking for a Talent Acquisition Specialist to join our team on a contract basis, with the opportunity to convert to full-time based on performance and business...Full timeContract workLocal area
- ...Talent Acquisition Specialist Palo Alto, California, United States Key Or refer someone Job Openings Talent Acquisition Specialist About Us Key is reimagining how professionals connect, create, and grow together. We're building a platform that transforms professional...Remote work
$84k - $120k
...Seattle Summary A premier boutique law firm is seeking a Talent Acquisition Specialist who will be responsible for the full cycle staff... ...specifications, behaviors, and skills required; understand business operations and develop recruiting strategies. Partner with HR...Temporary workLocal area- ...Job Description Job Description About the Role We are looking for a Talent & Employee Experience Specialist who loves finding great people and helping create a workplace where employees feel connected, valued and excited to be here. This is a role for someone who...
Oshman Family JCC
Palo Alto, CA3 days ago $72.5k - $76k
...This is an on-site position in Palo Alto, California. The job: We are seeking a versatile, sharp, detail-oriented Web Operations Specialist to support our online platforms. This is a dynamic role perfect for someone who sits right at the intersection of web...Full timeWork at officeRemote workAfternoon shiftOshman Family JCC
Palo Alto, CAa month ago- ...or damages to MRO for repair Suggest and/or implement process improvements Travel to flight sites and assist with the setup, operation and teardown of equipment Support equipment movement between flight sites and company headquarters A flexible work schedule...Work at officeFlexible hours
Pivotal
Palo Alto, CAa month ago $16 - $25 per hour
...healthy, and productive work environment. What you’ll bring: Experience working with a sales or retail organization and/or operationally intensive business Ability to work in a fast-paced setting Strong interpersonal skills and the ability to interact...Hourly payFull timeLive inLocal areaFlexible hoursNight shiftWeekend workThe Reformation
Palo Alto, CA4 days ago- ...The Role As an Entry Level Operations Associate at Triumph (Night Shift), you will play a key role in the operations of our fastest growing app, Rips , a digital collectible trading card app. You’ll be part of our growing operations team that processes, organizes,...Full timeNight shiftWeekend workDay shift
Triumph
Mountain View, CAmore than 2 months ago $28.37 - $33.17 per hour
...Description Position Summary The Operations Associate will play a critical role in maintaining the systems that support excellent teaching and learning - both in-person and virtually . They will manage the front office and serve as the first point of contact...Hourly payFull timePart timeWork experience placementWork at officeRemote workDay shiftKipp Public Schools Northern California
East Palo Alto, CAa month ago$85k - $100k
...engineering, Abaka AI provides the foundation for building high-performance AI systems. About the Role We’re hiring a Legal Operations Associate who will play a central role in strengthening Abaka AI’s legal infrastructure as we scale globally. In this position,...Full timeContract workFlexible hoursAbaka Ai
Mountain View, CAmore than 2 months ago$18.5 - $21.5 per hour
...of studio-to-street: taking the consciousness from practice on the mat and putting it into practice in life. OVERVIEW The Operations Associate is critical in the store team and is responsible for driving profitability and efficiency. The Operations Associate will...Full timePart timeWork experience placementLocal areaShift workWeekend workAlo Yoga
Palo Alto, CAmore than 2 months ago- ...and close to Stanford University. Job Description Centrillion has multiple immediate openings for full time Life Sciences Operations Associate. The ideal candidate should have excellent communication, problem solving and multi-tasking skills. The candidate will...Full timeWork experience placementImmediate start
Centrillion Biosciences, Inc.
Palo Alto, CAmore than 2 months ago $31.72 - $40.44 per hour
...America) - Stanford Blood Center. A Brief Overview Under the direct supervision of Donor Services (DS) Operations Support (OS) Supervisor, the Operations Support Specialist I is responsible for the daily administrative tasks within the OS department, as well as assisting...Hourly payWork at office
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