Temporary Advancement Assistant

Temporary Advancement Assistant

The Temporary Advancement Assistant collaborates closely with the Advancement Associate to support the operational needs and overall success of the Office of Advancement. This role is responsible for supporting key processes related to data management, donor relations, and program coordination. The position involves following and improving workflows, assisting with program execution, staffing events, and maintaining data integrity. This role offers an opportunity to develop skills for advancement operations, communications, and program support within a multi-functional team.

Responsibilities

• Update and maintain alumni records and data systems through Phoenix (UChicago Salesforce database).
• Manage gift acknowledgment process and send donor letters on a weekly basis.
• Support the planning and execution of a comprehensive donor stewardship program.
• Monitor and manage the Advancement Office's general email inboxes and LinkedIn Alumni group.
• Follow standardized processes to onboard alumni volunteers.
• Process gift checks.
• Assist in the drafting of communications materials, including newsletters, social media posts, and emails.
• Maintain donor swag inventory.
• Assist with data management and integrity projects.
• Manage project timelines and track deliverables using Asana to ensure key deadlines are met.
• Provide event support, including planning, tracking attendance, surveying attendees, reporting metrics, and staffing the event.
• Complete other tasks as assigned.

Competencies

• Strong attention to detail.
• Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
• Self-motivated and ability to work independently.
• Strong collaborative, interpersonal, and customer service skills.
• Strong written and verbal communication skills.
• Proficiency with the Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with intermediate Excel functions is preferred.

Additional Responsibilities

Education, Experience, or Certifications:

• Associate's degree required.
• Bachelor's degree preferred.

• Experience in fundraising or higher education is preferred.
• Previous customer service experience is preferred.
• Prior experience with Salesforce or a similar CRM database is highly desirable.

• This is a temporary part-time position.
• Need to sit at a computer for long hours.

Required Documents

• Resume
• Cover Letter
• References

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Pay Rate: $20.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

This position is not eligible for benefits.