Program Manager / Director - Events & Communications

Program Manager / Director – Events & Communications

Our client is a unique and innovative nonprofit that operates as a research institute outside the usual constraints of markets or academia, and is itself an experiment in how research organizations can move faster, take smarter risks, and produce lasting public goods. It focuses on backing high-leverage science and technology projects that don't have a natural home in traditional research or industry settings.

It supports research across AI and life sciences, alongside a program that fully funds exceptional scientists, covering salary and team budget to accelerate work that wouldn't get supported elsewhere.

The thread connecting these efforts is a deliberate bet on risk tolerance and speed. The organization holds a substantial endowment it intends to deploy boldly rather than preserve, and runs with a small team more like a startup than a foundation.

About the Organization

This organization is looking for a Project Manager to lead its Events and Communications functions, building its external presence and internal culture from the ground up. You'll own event strategy and execution, from small gatherings to larger symposiums, plus external communications across web, written content, and social channels.

This is a newly created, highly visible role reporting into senior operations leadership, with real potential to grow as the organization scales. The role is onsite five days a week, reflecting how central in-person collaboration is at this stage.

Priorities shift quickly in this startup environment, and the role itself will evolve. The team needs someone who can pivot easily, take on new responsibilities without much hand-holding, and stay comfortable when the plan changes midstream. They're especially excited about candidates curious about AI tools and eager to build fluency with them as part of daily work.

About the Role

Event Management (~40%)

• Design and run events end to end, including logistics, vendors, and guest experience, along with the details that make an event memorable rather than just fine
• Build repeatable systems, including playbooks, vendor relationships, and budgets, that let programming scale
• Partner with leadership on the moments that bring a community together, including informal ones

Communications (~40%)

• Shape and execute external communications strategy across audiences and channels
• Own the website, blog, and social presence, including writing, editing, and coordinating updates
• Manage a roster of external contractors, such as writers, designers, and PR, knowing when to draft something yourself versus bring in a specialist

General Operations (~20%)

• Flex to support cross-functional needs as they come up in a young, fast-moving organization

What They're Looking For

Culture fit is the top priority for this role. The ideal candidate:

• Is motivated by enabling science and technology that could reshape the future
• Is excited to define what a modern research institute looks and feels like, rather than inherit an established playbook
• Thrives in early-stage environments where the role will evolve significantly and the path forward is often ambiguous, staying calibrated to leadership's priorities while comfortable pivoting and proposing direction
• Values giving and receiving direct feedback as a cultural multiplier, and sees AI tools as an opportunity to level up how the work gets done
• Is a generous collaborator who pitches in wherever needed, rather than sticking to a narrow job description

On the skills side, strong candidates typically have:

• A demonstrated ability to design and execute high-quality symposiums end to end, including the logistics that determine whether they work
• Strong writing ability, with the range to draft in an appropriate voice and give substantive editorial direction on everything else
• Comfort directing comms work and managing external contracts across modalities (writing, design, web, video, social), with the judgment to know when to draft something yourself versus bring in a specialist
• Experience building the systems, playbooks, vendor relationships, and budgets that let programming scale without losing quality
• A track record of working closely with technical or research-driven people in a way that earned their trust