AP Specialist Real Estate

Job Description

Job Description

Position Overview

Beacon Hill is partnering with a real estate firm who is seeking an experienced Accounts Payable Specialist to support a short-term project within its accounting department. This role will focus on reconciling outstanding accounts payable activity, resolving aged vendor balances, reviewing historical transactions, and ensuring the accuracy of AP records across a portfolio of commercial real estate assets.

Responsibilities

• Review and reconcile outstanding accounts payable balances and aging reports.
• Research and resolve vendor statement discrepancies, unpaid invoices, and historical AP issues.
• Process invoice backlogs and ensure invoices are properly coded and approved.
• Verify invoice coding to the appropriate properties, departments, and GL accounts.
• Assist with vendor maintenance, including reviewing vendor records and supporting documentation.
• Reconcile vendor statements and follow up on outstanding items.
• Investigate duplicate payments, unapplied credits, and unmatched transactions.
• Support month-end close by ensuring AP balances are accurate and properly recorded.
• Organize and maintain AP documentation and audit support files.
• Identify process improvements and recommend best practices to strengthen AP controls.

Qualifications

• 3+ years of full-cycle Accounts Payable experience.
• Previous experience supporting real estate and/or property management is required.
• Strong account reconciliation and problem-solving skills.
• Ability to work independently and prioritize multiple projects.
• Strong attention to detail and organizational skills.

Preferred Qualifications

• Experience processing property-related invoices, CAM charges, utilities, maintenance, or construction/vendor payments.
• Experience working with multiple entities or property portfolios.
• Familiarity with real estate accounting systems such as Yardi, MRI, AppFolio, or similar ERP platforms.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™