Subcontract Specialist (Contract)

SUMMARY The Subcontract Specialist is responsible for processing agreements, including subcontracts and change orders, monitoring the status of subcontracts, and assisting the department in gathering documents and information. This position is a 6‑month contract with the potential for extension or full‑time conversion based on performance and business needs. ESSENTIAL DUTIES & RESPONSIBILITIES Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information. Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding. Address discrepancies, incomplete information, clarifications, and compliance issues in documentation. Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows. Participate in the continuing development of department instructions, policies, and procedures. Conduct subcontract‑related audits to ensure that subcontract policies and procedures are followed. Work with managers to establish and maintain effective subcontractor partnerships, fostering cooperation and alignment. Collect and summarize subcontract and project data and trends for management reporting. Communicate subcontract procedures and policies to departments. Coordinate with various departments—upper management, project management, prequalification management, safety, and finance—on the issuance of agreements and change orders. Perform other duties as assigned. EDUCATION AND EXPERIENCE High school diploma or equivalent required. Associate’s Degree in Construction Management or related field preferred. Minimum of 2 years of construction purchasing experience or contract administrator experience, preferably in electrical construction. A combination of education, training, and relevant experience may also be considered. KNOWLEDGE, SKILLS & ABILITIES Attention to detail and accuracy is essential. Understanding of negotiation, networking, and dealing with numbers, including sustainability, risk management, and ethical issues. Working knowledge of procurement techniques, procedures, policies, and accounting. Excellent communication and interpersonal skills. Proficient with Microsoft Office (Outlook, Word, Excel, etc.), Bluebeam or Adobe Acrobat; Oracle experience preferred but not required. Ability to prioritize and manage multiple tasks and changing priorities as necessary. Ability to work under time pressure and adapt to changing requirements with a positive attitude. Effective oral and written communication skills required for the position. Self‑motivated, proactive, and an effective team player. Interacts professionally with all levels of employees, subcontractors, clients, and others. TRAVEL 0% to 10% WORKING CONDITIONS General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning. Noise level is usually low to medium. Occasional lifting of up to 40 lbs. PAY RANGE $75,000.00 – $98,400.00 Annual EMPLOYMENT EQUAL OPPORTUNITY Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. #J-18808-Ljbffr Rosendin Electric, Inc