Parts Purchasing Agent

Summary: The Purchasing Agent will work directly with the sales team and inventory manager to determine what inventory is needed to meet the requirements of the company.

Essential Duties and Responsibilities:

• Maintain effective communication and working relationships with Sales and Service operations.
• Source vendors and negotiate competitive pricing for products and services.
• Issue, review, and verify purchase orders for accuracy.
• Evaluate vendor performance and identify preferred suppliers.
• Monitor order status and follow up to ensure timely delivery.
• Resolve discrepancies related to pricing, quantities, or product availability.
• Negotiate cost reductions for large‑volume purchases.
• Communicate anticipated product shortages or back orders to Sales and Service operations.
• Address and escalate vendor quality control or production issues when needed.
• Label incoming parts from technicians and obtain required quotes.
• Manage and maintain employee expense reports, ensuring accuracy and timely submission.
• Use UKG to manage daily time‑punch accuracy, including clock‑in/ lunch/ clock‑out monitoring.
• Navigate, interpret, and update Excel spreadsheets as needed for purchasing, inventory, or administrative tracking.
• Restock shelves and maintain organized inventory storage areas.
• Perform administrative duties associated with purchasing, inventory, and service operations.
• Navigate and maintain paperless document workflows to ensure proper documentation and recordkeeping.
• Assist the Service Coordination team in expediting parts to support daily revenue planning.
• Conduct audits on listed parts and verify stock accuracy.
• Work additional hours as needed.
• Support special projects as assigned.

Working conditions and physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• This is largely a sedentary role; however, some filing is required.

• This would require the ability to lift, open filing cabinets and bend or standing on a step ladder as necessary.
• This position requires the ability to occasionally lift replacement parts and supplies, up to 50 pounds.
• Ability to stay stationary 75% of the time.

Qualifications:

Skills, Licenses, and/or competencies:

• Excellent interpersonal skills,
• Individual must possess the ability to work well independently as well as part of a team.
• Strong communication skills, both written and oral
• Ability to effectively present information verbally and in writing
• Basic math skills: add, subtract, multiply, and divide
• Must be able to work collaboratively in a team environment
• Proficiency in MS Office
• Strong attention to detail
• Strong customer service skills
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
• Ability to adapt to all work situations in order to achieve desired results
• Ability to use discretion with sensitive and confidential information

Education and/or experience:

• High School Diploma (required)
• Two (2) years’ experience (required)

Pay Range: $31-34/hr

Qualified Applicants must be legally authorized for employment in the United States. Qualified applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.