Administrative Assistant-Campus Operations-ATL

Why You Should Work With Us:

Arizona College of Nursing is a rapidly growing, nursing school that transforms people's lives by preparing them for careers in nursing and improving communities through the care its graduates provide. As a leading nurse educator, Arizona College of Nursing offers students the opportunity to earn a bachelor's in nursing in 3 years or less with qualified transfer credits. Our quality nursing curriculum prepares students for an in-demand career to help communities overcome the chronic, well-known, and increasing nursing shortage. Through the execution of a targeted growth strategy, the college plans to meet the growing demand for nurses by launching campuses in markets where bachelor's prepared nurses are needed. Putting students first, we are dedicated to providing students with an exceptional education in growing healthcare fields; teaching them relevant, required skills for today and the future. Our culture is positive, supportive, and collaborative. As a team, we continually embrace our core values:

Passion: We love helping others succeed. Excellence: We strive to be the best. Adaptability: We learn, in part by trying new ideas. Accountability: We own our results. Integrity: We do the right thing.

What You'll Do:

The Administrative Assistant provides high-touch support to the campus's administrators including the Campus President (CP), Dean of Nursing (DON), and the Dean of General Education (DOGE).

Essential Responsibilities:

• Event and Ceremony Coordination:
  • Facilitates planning for new student orientation, graduation, advancement ceremony and other events.
  • Arranges for services (i.e. catering, photography) including coordinating contracts and payments.
  • Coordinate day-of details with the venue, oversees the program, and supports day of preparation and rehearsals.
  • Creates student orientation packets.
• Scheduling and Administrative Support:
  • Manages and maintains administrators' schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus calendar and testing calendar.
  • Creates and edits expense reports, various student letters, and financial reports as needed.
  • Proofreads documents, analyzes data, and prepares correspondence.
  • Provides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software.
  • Completes weekly data entry and compilation of report for student clinical hours.
• Meeting and Clerical Support:
  • Attends curriculum, faculty, and other meetings as requested and takes meeting minutes.
  • Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
  • Maintain confidential files and processes related documents, including payroll records; assists in faculty certification procedures.
  • Prepares and processes Education Affiliation Agreements, documentation for clinical facility sites and monitors their currency.
• General Campus Support:
  • Schedules/proctors exams as required.
  • Assist in the dissemination of schedules for all student cohorts for each new session and semester.
  • Ensure timely fulfillment and distribution of textbooks and student supplies for all courses.
  • Record details related to Last Date of Attendance (LDA) and Health and Safety Orientation (HSO) completion in the student's information systems.
  • Enter student data into systems and ensure data accuracy and completeness.
  • Maintain accurate and complete student files; resolves missing documents, professionally and efficiently, working directly with students.
  • Assist current and prospective students with changes in status, troubleshoot issues and concerns, assist students with accurate completion of required documentation, and refer complex cases to the appropriate dean.
  • Respond to student, colleague, and/or community inquiries, within scope and refer inquiries appropriately.
  • Participate in campus events and assist with the organization and execution of events as needed.

At Arizona College of Nursing, we believe in a collaborative approach where all colleagues work together towards our shared goals. It's important to note that this list doesn't cover everything you'll be asked to do or need to do. We value adaptability and flexibility as we grow and evolve as an organization.

What We Need From You:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.

• Degree preferred.
• A minimum of two (2) years' administrative level support experience, preferably in higher education.
• Strong organizational, writing, and interpersonal skills.
• Attention to detail.
• Exceptional degree of professionalism and discretion in handling confidential information and highly sensitive matters.
• Exceptional ability to organize, prioritize, and multi-task in an extremely dynamic environment.
• Effective problem-solving skills and strong desire to help those who have questions and problems.

What We Are Offering You:

• Competitive pay and opportunities for professional development.
• Dynamic organizational culture within a supportive working environment.
• Rest and relaxation with generous PTO and holiday benefits.
• Robust health and welfare benefits package including, but not limited to, medical, dental, and vision.
• Preparation for the future with a 401(k) and company match.

For consideration, only online applications will be accepted. No phone calls, please.

Our schools prohibit discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, genetic information, veteran status, or any other status protected by applicable law to the extent prohibited by law.