Lead Scheduler

Lead Scheduler

Purpose:

The Project Manager III (Lead Scheduler) manages and oversees complex scheduling operations, space utilization, and stakeholder coordination for the Texas A&M University Space Institute in Houston. This position serves as the central point of contact for all facility scheduling activities, ensuring efficient, equitable, and strategic use of Institute resources across internal and external stakeholders.

The Lead Scheduler is responsible for managing competing priorities, resolving scheduling conflicts, and coordinating high-demand spaces including the auditorium, Moon and Mars simulation environments, conference rooms, and other shared facilities. This role supervises scheduling staff and supports tenant engagement, facility tours, and external rentals within a dynamic, multi-tenant environment.

Responsibilities:

60% Scheduling Operations

• Defines scheduling priorities, workflows, and policies to support efficient and equitable use of Institute facilities
• Manages scheduling portfolios across multiple spaces within the facility, aligning with Institute priorities and operational needs
• Coordinates and leads scheduling discussions with staff, tenants, faculty, and external partners
• Oversees booking and utilization of high-demand spaces, including auditorium, Moon/Mars environments, and conference areas
• Resolves complex scheduling conflicts requiring judgment, prioritization, and negotiation
• Establishes and enforces scheduling standards, service expectations, and facility usage policies
• Ensures consistency, accuracy, and reliability of scheduling processes and systems
• Ensures compliance with university policies and facility usage guidelines
• Maintains accurate scheduling records, calendars, and documentation
• Documents procedures and best practices for scheduling operations

20% Stakeholder Coordination

• Serves as the primary point of contact for tenants and stakeholders regarding scheduling and facility use
• Facilitates coordination across faculty, staff, tenants, and external partners
• Coordinates scheduling needs for tours, events, and Institute programs
• Supports engagement with external organizations seeking to use Institute facilities
• Communicates scheduling policies, updates, and expectations clearly

20% Leadership

• Supervises and directs scheduling staff, including one or two schedulers
• Establishes daily scheduling priorities and delegates work to ensure timely service delivery
• Serves as the central coordination point for all Institute space scheduling
• Leads real-time problem solving and deconfliction of competing priorities
• Coordinates external rentals of the auditorium and other spaces, including scheduling and logistics
• Supports planning and execution of facility tours, conferences, and events
• Collaborates with Facility Manager and Assistant Director to align scheduling with operational capacity
• Continuously improves scheduling workflows, processes, and stakeholder experience

What We Need:

• Bachelor's degree in related field. An equivalent combination of education and experience may be considered.
• Seven years of related experience.

What is Helpful:

• Experience managing complex scheduling in multi-use or high-demand environments
• Experience in higher education, research facilities, or multi-tenant operations
• Supervisory experience
• Experience working with external clients, partners, or tenants
• Strong problem-solving and organizational skills

Knowledge, Skills, and Abilities:

• Ability to manage multiple competing priorities and resolve conflicts effectively
• Strong interpersonal and communication skills
• Ability to collaborate across diverse stakeholder groups
• Strong organizational, planning, and coordination abilities
• Ability to exercise sound judgment in complex operational situations

Work Location:

• Houston, TX.

About The Texas A&M Space Institute:

The Texas A&M University Space Institute will advance commercial, government, military, and academic research and development partnerships in support of national and international space endeavors. With a $200 million investment from the State of Texas, a 400,000 square foot facility is under construction at NASA-Johnson Space Center's Exploration Park. This unique facility, featuring the world's largest indoor climate-controlled landscapes to emulate surface operations on the moon and Mars, is expected to open in the fall of 2026 and will support space system research, testing, training, and workforce development initiatives.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Applications received by Texas A&M Engineering must have all required job application data entered.

Failure to provide all job application data could result in an invalid submission and a rejected application.

Compensation Philosophy:

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.