Accounts Payable Specialist - Legal

Job Description

Job Description

ACCOUNTS PAYABLE SPECIALIST - Legal

Our client, a fast-growing Personal Injury law firm located in the heart of Buckhead, is adding an Accounts Payable Specialist to their wonderful team.

This position is a hybrid role. After a 6-8 week training period and demonstrated accuracy in the role, you will be able to work from home two days a week.

If you are a detailed AP professional who has experience with trust accounting, are proficient in QuickBooks, and have processed high volumes of transactions, you are the type of candidate we are looking for! Even though you will be busy in your job day-to-day, there will be opportunities for you to interact socially with the rest of the staff and get to know everyone during their parties and events.

This is a great chance to join a quickly growing firm where there will be lots of opportunities for growth as the accounting team continues to grow. Apply now!

JOB RESPONSIBILITIES :

The Accounts Payable Specialist has the following responsibilities and duties:

• Process payments for medical records, police reports, and vendor invoices, using online portals or issuing checks as needed.
• Record financial transactions in QuickBooks (QBO), ensuring accuracy and proper documentation.
• Maintain and update settlement logs, including deposit details and relevant case information.
• Manage trust account transactions, including checks and ACH payments, with meticulous attention to compliance and accuracy.
• Process voids, one-off checks, and positive pay exceptions while ensuring deadlines are met.
• Communicate with vendors and staff regarding W9s, returned checks, fee reductions, and case-specific updates.
• Monitor bank accounts daily for discrepancies, fraudulent activity, or returned transactions, and take corrective actions.
• Assist with 1099 corrections, vendor updates, and IRS TIN matching.
• Support staff with accounting-related inquiries and follow up on outstanding tasks.
• Additional tasks and responsibilities to meet the evolving needs of the organization.

CANDIDATE REQUIREMENTS:

• A minimum of three years Accounts Payable experience; previous law firm experience strongly preferred
• Bachelors Degree preferred; degree in Accounting preferred
• Software Skills : QuickBooks Online, Truist financial apps; Bill.com . Experience with Filevine a plus. Intermediate Microsoft Excel (Pivot Tables, formulas)
• Knowledge of GAAP Principles
• Ability to prioritize and multi-task in a fast-paced work environment
• Highly organized and detail oriented
• Able to complete tasks accurately and timely with minimal supervision
• Strong attention to detail and organizational skills with focus on meeting deadlines
• Easy-going personality with great people skills and a collaborative, team-player mindset
• Proven ability to maintain confidentiality

COMPENSATION & BENEFITS:

A salary of $70,000 - $75,000, depending on your match to the experience requirements, the opportunity to earn a quarterly bonus, three weeks of PTO, and a health insurance stipend of $150 per pay period.