Accounting Associate

Accounting Associate

Illinois College - Jacksonville, IL

Overview

Salary Range $17.00 - $21.00 Hourly Level Entry Position Type Full Time

Description

The Accounting Associate serves as a welcoming first point of contact for employees and students of the College. This position assists employees and students on a daily basis with their purchasing and reimbursement requests, processes petty cash requests, maintains a cash drawer, and answers phones.

Essential Functions The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.

• Work with accounts payable coding invoices and verifying proper account numbers
• Review requisitions and reimbursements for proper approval and supporting documentation
• Assist with reconciling Purchasing card transactions
• Assist with maintaining the electronic workflow process for purchasing
• Assist Accounts Payable Coordinator with organizing checks and preparing them for mailing
• Assist students with setting up direct deposit for refunds and reimbursements
• Reconcile the daily cash drawer
• Manage vendor onboarding and maintaining current addresses
• Assist student organizations with agency account activity reports
• Assist department heads with budget questions
• Review and process the Office of Advancement contributions
• Issue receipts to customers
• Prepare and post journal entries
• Prepare daily IC store deposits
• Assist with audit requests and reconciliations
• Collaborate with the campus on billing third parties for rental of facilities and events
• Function as a substitute for the Accounts Payable Coordinator, as necessary

Qualifications

Qualifications

• Associates or Bachelors degree preferred, or 5+ years of Accounting and Financial experience
• Intercultural competency; ability to work with individuals of diverse backgrounds
• Advanced level of detail orientation, trustworthiness, and confidentiality required
• Ability to develop and maintain collaborative working relationships, engage in creative problem-solving and extend enlightened hospitality when working with others
• Ability to communicate effectively, both orally and in writing
• Proficient in Microsoft Excel and Word
• Effective time management and prioritization skills